Administrative Coordinator

Alliance Building Services; New York (NY); Vor Ort; USD 34.000 - 43.000; Vollzeit

Benefits dieser Stelle

Medical Insurance

Life Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Sick Days

Paid Holidays

401K/403b Plan

Zusammenfassung

Alliance Building Services is seeking an Administrative Coordinator in New York City to support day-to-day property operations and tenant relations. This role serves as the primary contact for tenant requests and coordinates maintenance services, ensuring smooth building operations.

The position requires 1–3 years in related fields, strong communication, and proficiency in Microsoft Office. It involves billing, recordkeeping, COI reviews, and general office support with a standard weekday

Qualifikationen

• High school diploma or GED required; bachelor’s degree preferred.
• 1–3 years in customer service, administrative, or property management roles.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word & Excel).
• Experience with work orders, billing, and COI review is a plus.

Aufgaben

• Serve as primary contact for tenant service requests and vendor inquiries.
• Coordinate maintenance services and contractor scheduling.
• Maintain tenant records, emergency contacts, and building communications.
• Process billing for tenant work orders and assist with invoice management.
• Maintain COIs for vendors and support tenant engagement initiatives.
• Provide general administrative and office support as needed.

Kenntnisse

Customer service

Administrative

Property management

Microsoft Office

Communication

Ausbildung

High school diploma or GED

Bachelor’s degree preferred

Tools

Angus work order system

Billing

COI review

Jobbeschreibung

Alliance Building Services is one of New York City's most trusted and fastest-growing building services firms, backed by nearly 30 years of industry expertise. We are driven by a commitment to excellence, built on the pillars of professional integrity, responsive service, and a strong investment in our people. At Alliance, we believe in building lasting partnerships—not just with our clients, but with every member of our team. Our reputation for quality service and our rapid growth reflect the strength of that philosophy.

Join us and become part of a company where your contribution matters and growth is supported.

Job Skills / Requirements

Position Summary:

The Administrative Coordinator supports day-to-day property operations and tenant relations. This role serves as the primary point of contact for tenant requests, coordinates maintenance services, and provides administrative support to the Property Management team.

Key Responsibilities:

• Serve as primary contact for tenant service requests and vendor inquiries
• Coordinate maintenance services and contractor scheduling
• Maintain tenant records, emergency contact lists, and building communications
• Process billing for tenant work orders and assist with invoice management
• Maintain insurance certificates (COIs) for vendors
• Support tenant engagement initiatives and retention efforts
• Provide general administrative and office support as needed

Minimum Qualifications:

• High school diploma or equivalent required; Bachelor’s degree preferred
• 1–3 years of customer service, administrative, or property management experience preferred
• Strong written and verbal communication skills
• Excellent customer service and problem-solving abilities
• Proficiency in Microsoft Office (Word & Excel)
• Experience with work order systems (e.g., Angus), billing, and COI review preferred
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment

Schedule: Monday - Friday | 8:30 AM to 5:30 PM

Hourly Rate: $25.00 - $31.00/hour

Education Requirements (All)

High School Diploma or GED
Bachelor's Degree

Additional Information / Benefits

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, 401K/403b Plan

This job reports to the Property Manager