Property Operations & Client Relations Coordinator

Globalclassifieds.info; New York, Northern (NY, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Globalclassifieds.info in New York City is seeking a Property Management Coordinator to support day-to-day operations for a portfolio of properties in the financial district. You will coordinate client requests, manage vendor billing, and assist with budgets, contracts, and reporting.

The role emphasizes strong customer service, meticulous administration, and ongoing collaboration with property managers and vendors.

Qualifications

• High school diploma or equivalent certification required. Bachelor’s degree preferred.
• 0 to 3 years of previous customer service experience preferred. Prior administrative experience and experience in property and real estate management highly desirable.
• Proven customer service and problem solving skills.
• Ability to listen, think clearly and to communicate effectively and courteously in challenging and sometimes stressful situations.
• Excellent written and verbal communication skills.
• Demonstrated ability to determine needs and achieve results without close supervision.
• Demonstrated proficiency with Microsoft Office Applications.
• Ability to organize and coordinate work efficiently and set priorities.
• Ability to work independently and as part of a team.
• Consistently project professionalism in representing the company at all times.
• Ability to work under pressure and effectively meet deadlines.
• Flexibility to work beyond the regular work schedule.

Responsibilities

• Create purchase orders and service contracts, code and process vendor invoices utilizing required expense allocations and ensuring vendors are billing according to contracts, negotiated rates and property budgets.
• Perform Accounts Payables duties and process invoices for the Property Management Office in a timely manner to avoid budget variances.
• Responsible for diligently reviewing invoices and proactively reaching out to vendors to review questionable or inaccurate billings.
• Manage and track sustainability statistics for the portfolio to include waste diversion, electrical consumption, and water consumption.
• Maintain and update insurance certificate files for all contractors performing work at the properties.
• Execute prompt, accurate billing of client work orders for billable services on a bi-monthly basis.
• Assist with the scheduling of contractor work (ex: window washing) and coordinate with clients.
• Contribute toward overall office operational needs by helping to provide phone coverage and administrative support related to maintaining property management operations as necessary.
• Assist Property Management team with gathering and inputting data in property budgets.

Skills

Customer service

Communication

Microsoft Office

Time management

Teamwork

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Office Applications

Job description

Globalclassifieds.info in New York City is seeking a Property Management Coordinator to support day-to-day operations for a portfolio of properties in the financial district. You will coordinate client requests, manage vendor billing, and assist with budgets, contracts, and reporting.

The role emphasizes strong customer service, meticulous administration, and ongoing collaboration with property managers and vendors.