Property Office & Resident Services Coordinator

Ingerman Group; Saddle Brook (NJ); On-site; USD 36,000 - 46,000; Full time

Benefits offered by this job

Medical benefits

401(k) retirement plan with company-mfi

Paid time off

Life and AD&D insurance

Disability insurance

Paid holidays

Job summary

Ingerman Group is seeking an Office Assistant in Saddle Brook, NJ to perform essential administrative tasks for property operations. Responsibilities include answering phones, greeting residents, handling mailings, managing work orders, and assisting with leases and rent collection.

The role requires at least two years of admin experience, strong communication skills, and proficiency in Microsoft Office. Familiarity with public housing programs is a plus in a fast-paced, team-oriented

Qualifications

• High school diploma or GED required.
• Minimum of two years of administrative experience.
• Experience with Public Housing, Project-based Voucher, Tax Credit, and Section 8 is highly preferred.
• Strong written and verbal communication skills and exceptional organization.
• Microsoft Office proficiency and ability to work in a fast-paced environment.

Responsibilities

• Answer phones, greet residents and visitors, and handle mailings.
• Input, manage, and close out work orders; create and file documents.
• Coordinate rent collection and enter rent data into Yardi.
• Prepare reports, presentations, and correspondence.
• Schedule appointments and meetings for property management.
• Assist in preparing leases or rental agreements and initial rental applications.
• Collaborate to support budgets and departmental operations.

Skills

Administrative experience

Microsoft Office

Written and verbal communication

Customer service

Time management

Organizational skills

Problem-solving

Interpersonal skills

Attention to detail

Travel up to 10%

Education

High school diploma or GED

Tools

Yardi

Job description

Ingerman Group is seeking an Office Assistant in Saddle Brook, NJ to perform essential administrative tasks for property operations. Responsibilities include answering phones, greeting residents, handling mailings, managing work orders, and assisting with leases and rent collection.

The role requires at least two years of admin experience, strong communication skills, and proficiency in Microsoft Office. Familiarity with public housing programs is a plus in a fast-paced, team-oriented