Property Management Assistant – CRE & Tenant Support

Cushman & Wakefield; Chicago (IL); On-site; USD 45,000 - 53,000; Full time

Job summary

Cushman & Wakefield is seeking an Assistant Property Manager in Chicago to support the Sr. Assistant Property Manager and perform property administrator duties when needed.

This role focuses on maintaining professional relationships with tenants and clients while ensuring smooth daily operations. The position involves lease administration, file management, bid coordination, invoice processing, and coordination of tenant moves.

Qualifications

• Strong administrative and clerical skills including typing, reports, filing and correspondence
• Lease administration experience including abstracting leases and database upkeep
• Maintain organized property files, leases and contracts; keep records up to date

Responsibilities

• Provide full administrative support and phone coverage
• Assist in lease administration activities and abstracting leases
• Maintain orderly property files and related documents
• Prepare and coordinate bid proposals and service contracts
• Process invoices with proper backup according to procedures
• Coordinate tenant move ins/outs and monitor service providers
• Oversee work order and purchase order systems
• Support development and maintenance of Tenant Service Package and tenant communications
• Update office procedures under manager guidance
• Ensure Certificates of Insurance are current
• Assist with budget prep and monthly financial reports

Skills

Customer Service

Organization

Time Management

Communication Proficiency

Initiative

Multi-Tasking

Sense of Urgency

Education

High school diploma/GED equivalent

Bachelor’s Degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield is seeking an Assistant Property Manager in Chicago to support the Sr. Assistant Property Manager and perform property administrator duties when needed.

This role focuses on maintaining professional relationships with tenants and clients while ensuring smooth daily operations. The position involves lease administration, file management, bid coordination, invoice processing, and coordination of tenant moves.