Property Management Administrative Assistant

ARMY HAWAII FAMILY HOUSING; Hawaii; On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

Generous time off

401(k) plan with company match

Medical, Dental, & Vision plans

Flexible Spending Account

Long Term Disability, Life and AD&D

Tuition Reimbursement

Wellness program

Employee Assistance Program

Employee Discount Programs

Employee Relief Program

Job summary

ARMY HAWAII FAMILY HOUSING is seeking an Administrative Assistant at Schofield Barracks, HI to serve as an administrative resource for the Director of Property Management and handle secretarial duties, including coordinating meetings, travel, and reports.

The role emphasizes confidential document handling, calendar management, office supply control, and cross-department coordination, with emphasis on customer service, accuracy, and timely, professional communications.

Qualifications

• High School Diploma or GED required; Bachelor's degree in a business related field preferred
• Minimum 1 - 3 years experience working in an administrative role required
• 2 - 5 years human resources or administrative experience preferred
• Experience with computer systems required including web based applications and Microsoft Office
• Able to summarize and communicate moderately complex information in varied written and verbal formats
• Able to provide a high level of customer service to internal and external customers
• Able to manage multiple assignments and tasks and work under pressure
• Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy

Responsibilities

• Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents
• Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations
• Generate weekly and monthly project reports. Assist with other reports as needed
• Coordinate and compile property management reports
• Responsible for ensuring coverage of office hours and maintaining office supply inventory
• Prepare presentations for property management
• Coordinate tasks across multiple departments and levels throughout the organization
• Handle petty cash for office property management staff
• Execute projects assigned by DPM
• Support the DPM with all aspects of property managements

Skills

Summarize and communicate complex info

Customer service

Multi-tasking

Verbal and written communication

Education

High School Diploma or GED

Bachelor's degree in business-related field

Tools

Microsoft Office

Web-based applications

Job description

ARMY HAWAII FAMILY HOUSING is seeking an Administrative Assistant at Schofield Barracks, HI to serve as an administrative resource for the Director of Property Management and handle secretarial duties, including coordinating meetings, travel, and reports.

The role emphasizes confidential document handling, calendar management, office supply control, and cross-department coordination, with emphasis on customer service, accuracy, and timely, professional communications.