Program & Administrative Assistant - Military Community Programs

Armed Services YMCA National Headquarters; Honolulu (HI); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Hourly wage $20.25–$20.85

Vacation days

Holidays and sick leave

Retirement plan

Job summary

Armed Services YMCA Hawaii seeks an Administrative and Program Assistant at Joint Base Pearl Harbor-Hickam. You will support program operations, manage member data, generate reports, and help coordinate events while delivering exceptional customer service.

The role requires strong organization, a willingness to learn, and comfortable interaction with military families. You will work under the Branch Director and collaborate with a dedicated team to ensure smooth daily operations.

Qualifications

• Strong customer service and communication skills.
• Willingness to learn MS Office applications.
• Experience in office administration or program support is a plus.
• Familiarity with military lifestyle is advantageous.

Responsibilities

• Collaborate with the team to meet program needs and assist program leads.
• Serve as the information hub for program details and referrals.
• Keep member data and reference systems organized and up to date.
• Provide program reporting, correspondence, and statistics with accuracy.
• Coordinate family and special events; handle inquiries professionally.
• Arrange repairs and maintenance to keep operations smooth.
• Manage income, expenses, and petty cash with precision.
• Prepare deposits and maintain financial records and donor files.
• Recruit, train, and support volunteers; track their contributions.

Skills

Customer service

Communication

Tech savvy

Teamwork

Tools

Microsoft Word

Microsoft Excel

Job description

Armed Services YMCA Hawaii seeks an Administrative and Program Assistant at Joint Base Pearl Harbor-Hickam. You will support program operations, manage member data, generate reports, and help coordinate events while delivering exceptional customer service.

The role requires strong organization, a willingness to learn, and comfortable interaction with military families. You will work under the Branch Director and collaborate with a dedicated team to ensure smooth daily operations.