Property Management Admin Assistant: Reports & Scheduling

Island Palm Communities LLC; Hawaii; Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, Dental, & Vision plans

Flexible Spending Account (FSA)

Job summary

Island Palm Communities LLC is seeking an Administrative Assistant to provide comprehensive administrative support to the Director of Property Management. The role is based at Schofield Barracks, HI, and involves coordinating meetings, preparing reports, and assisting with property management tasks.

The ideal candidate will have a high school diploma or GED (Bachelor's preferred), 1–3 years of administrative experience, and proficiency with MS Office and web-based applications.

Qualifications

• Must have high school diploma or GED; college degree preferred.
• 1–3 years of administrative experience required.
• Experience with computer systems, web-based apps, and MS Office.
• Ability to summarize and convey moderately complex information.
• Provide high level of customer service to internal and external customers.
• Ability to manage multiple tasks and work under pressure.
• Valid driver's license in good standing.

Responsibilities

• Attend weekly team meetings; prepare correspondence, meeting minutes, and documents.
• Maintain supervisor's calendar; arrange meetings and travel.
• Generate weekly/monthly project reports and assist with others.
• Coordinate and compile property management reports.
• Ensure coverage during office hours; maintain office supplies.
• Prepare presentations for property management.
• Coordinate tasks across departments.
• Handle petty cash for office property management staff.
• Execute projects assigned by DPM.
• Support the DPM in all aspects of property management.

Skills

Customer service

Communication

Multitasking

Microsoft Office

Written communication

Education

High School Diploma or GED

Bachelor's degree in business

Tools

Web-based applications

Job description

Island Palm Communities LLC is seeking an Administrative Assistant to provide comprehensive administrative support to the Director of Property Management. The role is based at Schofield Barracks, HI, and involves coordinating meetings, preparing reports, and assisting with property management tasks.

The ideal candidate will have a high school diploma or GED (Bachelor's preferred), 1–3 years of administrative experience, and proficiency with MS Office and web-based applications.