Administrative Assistant

Island Palm Communities; Hawaii; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, Dental & Vision plans

Life insurance options

Tuition Reimbursement program

Wellness program

Job summary

Island Palm Communities is seeking an Administrative Assistant to support the Director of Property Management in a busy North Region office at Schofield Barracks, HI. The role involves confidential duties, meeting coordination, and report preparation.

The position requires a high school diploma or GED (Bachelor's preferred) and 1–3 years of administrative experience, plus proficiency with MS Office and web-based tools. Strong customer service and organizational skills are essential.

Qualifications

• High School Diploma or GED; Bachelor's degree preferred.
• 1–3 years administrative experience.
• 2–5 years HR or administrative experience preferred.
• Experience with MS Office and web-based applications.
• Ability to summarize and communicate moderately complex information.

Responsibilities

• Attend weekly team meetings and trainings; prepare correspondence and meeting minutes.
• Maintain supervisor's calendar; arrange meetings and travel.
• Generate weekly and monthly project reports; assist with other reports.
• Coordinate and compile property management reports.

Skills

Microsoft Office

Customer service

Communication skills

Calendar management

multitasking

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Web-based applications

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full-time Regular North Region, Schofield Barracks, HI, US

8 days ago Requisition ID: 2675

Why Island Palm Communities?

Teamwork, innovation, and mutual respect. At Island Palm Communities, our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. Our team members are committed to helping people in the communities we serve, and we reward our team’s passion and hard work with competitive pay, amazing benefits, and learning and growth opportunities.

As part of WinnCompanies, we are a nationally recognized leader in property management and development. With 3,700 team members working across 600+ locations in 23 states and D.C., WinnCompanies is the #1 manager of affordable housing and a leader in developing and managing mixed-use properties, market rate properties and military housing.

• Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
• 401(k) plan with a company match
• Various comprehensive Medical, Dental, & Vision plan options for you and your family
• Flexible Spending Account and Dependent Care Flexible Spending Account
• Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
• Tuition Reimbursement program and continuous training and development opportunities
• Wellness program (group challenges, seminars, gym membership reimbursement)
• Employee Assistance Program
• Employee Discount Programs
• Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families

The Administrative Assistant acts as an administrative resource for the Director of Property Management (DPM) and secretarial duties of the group/office, much of which is of sensitive and confidential nature.

Primary Responsibilities:

• Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents
• Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations
• Generate weekly and monthly project reports. Assist with other reports as needed
• Coordinate and compile property management reports
• Responsible for ensuring coverage of office hours and maintaining office supply inventory
• Prepare presentations for property management
• Coordinate tasks across multiple departments and levels throughout the organization
• Handle petty cash for office property management staff
• Execute projects assigned by DPM
• Support the DPM with all aspects of property managements

Job Requirements:

• High School Diploma or GED required; Bachelor's degree in a business related field preferred
• Minimum 1 - 3 years experience working in an administrative role required
• 2 - 5 years human resources or administrative experience preferred
• Experience with computer systems required including web based applications and Microsoft Office
• Able to summarize and communicate moderately complex information in varied written and verbal formats
• Able to provide a high level of customer service to internal and external customers
• Able to manage multiple assignments and tasks and work under pressure
• Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy

Note: This job is a civilian position and does not require military service (including commission and enlistment)