Administrative Assistant

Island Palm Communities LLC; Hawaii; Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, Dental, & Vision plans

Flexible Spending Account (FSA)

Job summary

Island Palm Communities LLC is seeking an Administrative Assistant to provide comprehensive administrative support to the Director of Property Management. The role is based at Schofield Barracks, HI, and involves coordinating meetings, preparing reports, and assisting with property management tasks.

The ideal candidate will have a high school diploma or GED (Bachelor's preferred), 1–3 years of administrative experience, and proficiency with MS Office and web-based applications.

Qualifications

• Must have high school diploma or GED; college degree preferred.
• 1–3 years of administrative experience required.
• Experience with computer systems, web-based apps, and MS Office.
• Ability to summarize and convey moderately complex information.
• Provide high level of customer service to internal and external customers.
• Ability to manage multiple tasks and work under pressure.
• Valid driver's license in good standing.

Responsibilities

• Attend weekly team meetings; prepare correspondence, meeting minutes, and documents.
• Maintain supervisor's calendar; arrange meetings and travel.
• Generate weekly/monthly project reports and assist with others.
• Coordinate and compile property management reports.
• Ensure coverage during office hours; maintain office supplies.
• Prepare presentations for property management.
• Coordinate tasks across departments.
• Handle petty cash for office property management staff.
• Execute projects assigned by DPM.
• Support the DPM in all aspects of property management.

Skills

Customer service

Communication

Multitasking

Microsoft Office

Written communication

Education

High School Diploma or GED

Bachelor's degree in business

Tools

Web-based applications

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full-time Regular North Region, Schofield Barracks, HI, US

3 days ago Requisition ID: 2675

Why Island Palm Communities?

Teamwork, innovation, and mutual respect. At Island Palm Communities, our team members are responsible for our growth and success, and we challenge them to constantly be their best in our fast-paced workplace. Our team members are committed to helping people in the communities we serve, and we reward our team’s passion and hard work with competitive pay, amazing benefits, and learning and growth opportunities.

As part of WinnCompanies, we are a nationally recognized leader in property management and development. With 3,700 team members working across 600+ locations in 23 states and D.C., WinnCompanies is the #1 manager of affordable housing and a leader in developing and managing mixed-use properties, market rate properties and military housing.

• Generous time off policies (including 11 paid holidays, generous Accrued Time Off increasing with years of service, paid sick time, annual day of service, and floating holiday)
• 401(k) plan with a company match
• Various comprehensive Medical, Dental, & Vision plan options for you and your family
• Flexible Spending Account and Dependent Care Flexible Spending Account
• Long Term Disability, Basic Term Life and AD&D, optional supplemental life insurance
• Tuition Reimbursement program and continuous training and development opportunities
• Wellness program (group challenges, seminars, gym membership reimbursement)
• Employee Assistance Program
• Employee Discount Programs
• Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families

The Administrative Assistant acts as an administrative resource for the Director of Property Management (DPM) and secretarial duties of the group/office, much of which is of sensitive and confidential nature.

Primary Responsibilities:

• Attend weekly team meetings and trainings as requested. Prepare correspondence, meeting minutes and compiling of documents
• Maintain supervisor's calendar, arrange and schedule meetings, and arrange travel and other accommodations
• Generate weekly and monthly project reports. Assist with other reports as needed
• Coordinate and compile property management reports
• Responsible for ensuring coverage of office hours and maintaining office supply inventory
• Prepare presentations for property management
• Coordinate tasks across multiple departments and levels throughout the organization
• Handle petty cash for office property management staff
• Execute projects assigned by DPM
• Support the DPM with all aspects of property managements

Job Requirements:

• High School Diploma or GED required; Bachelor's degree in a business related field preferred
• Minimum 1 - 3 years experience working in an administrative role required
• 2 - 5 years human resources or administrative experience preferredExperience with computer systems required including web based applications and Microsoft Office
• Able to summarize and communicate moderately complex information in varied written and verbal formats
• Able to provide a high level of customer service to internal and external customers
• Able to manage multiple assignments and tasks and work under pressure
• Must have a current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy

Note: This job is a civilian position and does not require military service (including commission and enlistment)