Property Management Admin & Operations Specialist

Lincoln Property Company; Atlanta (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

Lincoln Property Company is seeking a detail-oriented administrative professional to support the building management office in Atlanta. You will manage communications systems, process invoices, and coordinate tenant billings and monthly reports, ensuring timely, accurate operations.

The role requires in-office presence, strong organizational and numerical skills, and the ability to work with tenants, vendors, and internal teams.

Qualifications

• High School Diploma/GED or equivalent experience; up to 2 years of job-related experience required. Bachelor's Degree preferred.
• Intermediate skills with Microsoft Office Suite. Proficiency with AP and CMMS systems preferred.
• Intermediate math skills; ability to calculate real estate concepts such as percentages, prorations, discounts, and markups.
• Strong organizational skills with an inquisitive mentality.
• Communication skills sufficient to exchange straightforward information with tenants, vendors, and team members.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Responsibilities

• Support all administrative requirements of the building management office, including management of communications systems, work order system, filing systems, and production and distribution of tenant notices.
• Process and code invoices for payment using various company or client systems; collect utility invoices to ensure timely payment.
• Assist with preparation of accurate tenant billings and coordinate data collection for operating expense reconciliations.
• Coordinate preparation and delivery of timely, accurate, and complete monthly reports and budget packages according to client requirements.
• Assist in coordinating and documenting tenant move-ins and move-outs; maintain vacant spaces in tour-ready condition.
• Respond to tenant needs and assist with coordinating vendor deliveries, property services, and procurement activities.
• Assist with preparation of emergency response plans, drills, and training.
• Contribute to team performance through suggestions to improve systems, processes, and procedures.
• Perform other duties and responsibilities as assigned.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Math skills

Education

High School Diploma/GED

Bachelor's Degree preferred

Tools

AP systems

CMMS systems

Job description

Lincoln Property Company is seeking a detail-oriented administrative professional to support the building management office in Atlanta. You will manage communications systems, process invoices, and coordinate tenant billings and monthly reports, ensuring timely, accurate operations.

The role requires in-office presence, strong organizational and numerical skills, and the ability to work with tenants, vendors, and internal teams.