Property Management Admin Specialist — Reports & Coordination

FirstService Residential; Boca Raton (FL); On-site; USD 21,593 - 30,754; Full time

Benefits offered by this job

Comprehensive medical, dental, and vision plans

401k with company match

Paid holidays and time off

Job summary

A community management company in Boca Raton is seeking a skilled Administrative Assistant to support various office and administrative functions. The ideal candidate will have a strong background in administration, excellent interpersonal skills, and the ability to manage customer service inquiries effectively. Responsibilities include coordinating reports, managing resident information, handling supplies, and supporting executive functions. This position offers competitive pay and benefits, with full-time hours during the week.

Qualifications

• Must possess strong administrative background.
• Three to five years of related work experience required.
• Intermediate proficiency in Microsoft Windows software.

Responsibilities

• Coordinate collection and preparation of operating reports.
• Ensure telephone is answered properly and messages are handled timely.
• Maintain and update resident information in the database.
• Open and distribute mail and prepare accounts payable invoices.
• Request office supplies following established procedures.

Skills

Strong administrative background

Excellent interpersonal skills

Customer service principles knowledge

Computer literacy

Communication skills

Education

Associates degree in business or equivalent

Tools

Microsoft Windows software

Job description

A community management company in Boca Raton is seeking a skilled Administrative Assistant to support various office and administrative functions. The ideal candidate will have a strong background in administration, excellent interpersonal skills, and the ability to manage customer service inquiries effectively. Responsibilities include coordinating reports, managing resident information, handling supplies, and supporting executive functions. This position offers competitive pay and benefits, with full-time hours during the week.