Administrative Property Assistant

Prismhr Hire; Grand Rapids (MI); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Competitive compensation

Benefits

Collaborative team

Professional development

Job summary

Prismhr Hire in Grand Rapids is seeking a detail-oriented administrative professional to support daily property operations and deliver a smooth tenant, vendor, and team experience. You will balance administrative duties, inquiries, and coordination in a fast-paced environment, maintaining records, processing invoices, scheduling inspections, and assisting with move-ins and special projects.

The role offers the opportunity to contribute to day-to-day property success and collaborate with a

Qualifications

• Experience in property management or real estate operations.
• Strong organizational and communication abilities.
• Proactive, detail-oriented, able to work independently.

Responsibilities

• Provide administrative support to property management and operations teams.
• Respond to inquiries from tenants, vendors, and visitors in a professional and timely manner.
• Coordinate service requests, work orders, and follow-up communication.
• Maintain accurate records, files, leases, reports, and property documentation.
• Support invoice processing, purchase orders, and general bookkeeping tasks as needed.
• Schedule inspections, meetings, vendor appointments, and property-related activities.
• Prepare correspondence, notices, and other written communications.
• Track deadlines, renewal dates, and key property-related milestones.
• Assist with onboarding new tenants and coordinating move-in or move-out processes.
• Support special projects and additional administrative duties as assigned.

Skills

Administrative experience

Organizational skills

Communication skills

Independent work

Microsoft Office

Tools

Property management software

Job description

We are seeking a detail-oriented and organized professional to support daily property operations and contribute to a positive experience for tenants, vendors, and internal teams. This role is well suited for someone who enjoys balancing administrative responsibilities, communication, and coordination in a fast-paced environment.

Responsibilities

• Provide administrative support to property management and operations teams.
• Respond to inquiries from tenants, vendors, and visitors in a professional and timely manner.
• Assist with coordinating service requests, work orders, and follow-up communication.
• Maintain accurate records, files, leases, reports, and property documentation.
• Support invoice processing, purchase orders, and general bookkeeping tasks as needed.
• Help schedule inspections, meetings, vendor appointments, and property-related activities.
• Prepare correspondence, notices, and other written communications.
• Track deadlines, renewal dates, and key property-related milestones.
• Assist with onboarding new tenants and coordinating move-in or move-out processes.
• Support special projects and additional administrative duties as assigned.

Qualifications

• Previous administrative experience, preferably in property management, real estate, facilities, or a related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work independently with minimal supervision.
• Proficiency with Microsoft Office or similar productivity tools.
• Comfortable learning property management systems and related software.
• Professional, courteous, and service-oriented approach.

Preferred Skills

• Experience supporting residential, commercial, or mixed-use properties.
• Familiarity with lease administration, billing, or vendor coordination.
• Basic understanding of property operations and maintenance workflows.
• Problem-solving skills and the ability to adapt in a dynamic environment.

What We Offer

• A collaborative and supportive team environment.
• Opportunities to build experience in property operations and administration.
• Exposure to a variety of responsibilities that support day-to-day property success.
• Competitive compensation and benefits, based on experience and location.

We are committed to creating an inclusive workplace where all team members are respected and supported.