In-Office Administrative Assistant – Tenant & Records Coordinator

Lincoln Property Company; Santa Ana (CA); On-site; USD 46,356 - 49,676; Full time

Job summary

A property management company seeks an Administrative Assistant in Santa Ana, CA. The role involves supporting the General Manager and handling office administration, tenant interaction, and financial documentation. Candidates should possess a high school diploma with at least 2–3 years of customer service experience, along with proficiency in Yardi/MRI and MS Office. This position is fully in-office with no remote work options and requires a detail-oriented individual capable of managing multiple tasks effectively.

Qualifications

• High school diploma; Associate degree preferred or equivalent work experience.
• Minimum of 2–3 years of customer service experience.
• Experience with Yardi/MRI.
• Must be able and willing to work varying schedules.
• Comfortable working in a fast-paced environment.
• Strong attention to detail and ability to follow procedures.

Responsibilities

• General office administration including ordering supplies and mail distribution.
• Maintain tenant contact and manage insurance documentation.
• Coordinate tenant or contractor activities as needed.
• Handle customer inquiries and maintain a safe office environment.

Skills

Customer service experience

Interpersonal skills

Organizational skills

MS Office proficiency

Attention to detail

Education

High school diploma; Associate degree preferred

Tools

Yardi/MRI

Job description

A property management company seeks an Administrative Assistant in Santa Ana, CA. The role involves supporting the General Manager and handling office administration, tenant interaction, and financial documentation. Candidates should possess a high school diploma with at least 2–3 years of customer service experience, along with proficiency in Yardi/MRI and MS Office. This position is fully in-office with no remote work options and requires a detail-oriented individual capable of managing multiple tasks effectively.