Assistant Property Manager

HallKeen Real Estate Management Inc.; Boston (MA); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health FSA

Dependent Care FSA

Short-Term Disability

Long Term Disability

Life Insurance

Home and Auto Discount

Vendor Discount Program

401(k) with matching contribution

Accrued Vacation

Sick Time

Personal Time

Paid Holiday Benefit

Job summary

HallKeen Management Company is seeking a Full Time Assistant Property Manager to support two Boston-area properties. The role focuses on LIHTC and Section 8 recertifications for 231 units and daily office tasks, reporting to the Property Manager.

The position requires strong organization, communication, and technology skills, with a friendly, team-oriented approach in a fast-paced environment. Hours are full-time (40/wk) across West End and South End properties, with a pay rate of $29 per hour.

Qualifications

• Candidate must be organized and detail oriented.
• Strong written and oral communication skills.
• Proficient in Word, Excel, Publisher and Outlook.
• Experience in property management or marketing preferred.
• Bi-lingual is a plus.
• COS and C3P holders preferred for affordable housing.

Responsibilities

• Manage LIHTC/Section 8 annual and interim recertifications for 231 units across two properties.
• Process LIHTC program applicants and coordinate with Compliance Department.
• Maintain resident files and input rent payments.
• Track delinquencies and send 5-day rent reminders.
• Assist Property Manager and HallKeen on various projects.
• Assist with annual apartment inspections and invoicing.

Skills

Organized

Technology savvy

Written and verbal communication

Strategic planning

Detail oriented

Multitasking

Customer service

Professional demeanor

COS certification

C3P certification

Bi-lingual

Tools

Word

Excel

Publisher

Outlook

Social Media

Job description

Job Title: Assistant Property Manager

Location: Amy Lowell and East Canton Street Apartments Boston, MA 02115

Hours: Full Time – Split between 2 Properties

Pay: $29 per hour

Description:

HallKeen Management Company is looking for a Full Time - 40 hour per week – Assistant Property Manager for 2 properties in the Boston Area. Assists and supports Property Manager and provides prompt and efficient administrative support to the Property Management office. This individual will also be responsible for the Section 8/LIHTC Annual/Interim Recertifications for 231 units between the two properties. We are looking for a bright, energetic individual who enjoys becoming involved in a variety of tasks in a team-based supportive atmosphere.

Responsibilities

West End – (3 days per week)

• Responsible for all Resident LIHTC Annual Recertifications
• Responsible for processing all applicants for the LIHTC program. Final approval working with HallKeen Compliance Department.
• Knowledge of Real Page ONESITE a plus
• Maintain Resident Files in accordance with HallKeen/LIHTC Policies/Guidelines
• Inputting resident checks and 3rd party rental payments
• Track and follow-up with monthly delinquencies both from residents and housing agencies
• Process 5-day rent reminders, balance due letters and review 30-Day Notices with Property Manager
• Overview of Amy Lowell Wait List
• Excellent Customer Service
• Ability to remain calm in difficult situations
• Market interactions, phone calls and touring prospects
• Assist Property Manager and HallKeen on various projects
• Assist team with Annual Apartment Inspections
• Knowledge of invoicing

South End – (2 days per week)

• Resident Annual Recertifications for Project-based Section 8 Residents
• Annual / Interim interviews
• S8 and LIHTC Move Ins
• TRACS monthly submission
• Tracking SPECIAL CLAIMS
• Tracking EIV
• Resident Annual Recertifications for LIHTC Residents
• Upkeep of resident files for both programs

Qualifications

Candidate must be organized; adept in Technology, possess strong effective written and oral communication skills; ability to plan strategically; detail oriented; be able to perform and prioritize multiple projects; excellent customer service skills and a professional demeanor. COS and C3P holders are strongly preferred with a background in affordable housing. Must be proficient in Word, Excel, Publisher Outlook, Social Media. Prior experiences in the property management or marketing field and bi-lingual a plus.

Benefits

Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA, Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and Auto Discount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation, Sick, and Personal time and Paid Holiday Benefit.