Property Assistant

Shp-Management; City of Niagara Falls (NY); On-site; USD 34,000 - 37,000; Full time

Job summary

SHP Management Corp. in New York, NY is seeking a Property Assistant to provide clerical support for property administration, including answering telephones, greeting tenants, typing, filing and preparing reports.

This role reports to the Property Manager. Key tasks include handling maintenance requests, collecting rent, distributing mail, processing rental applications, and maintaining tenant files while ensuring timely follow-up on delinquent payments and supporting the property management

Qualifications

• 2 to 3 years administrative experience required.
• Demonstrated competency with Microsoft Office required; Experience with Timberline, Yardi or One Site a plus
• Bi-lingual may be required
• Ability to communicate both orally and in writing with a wide range of people
• Ability to accept responsibility and account for his/her action
• Trait of being dependable and trustworthy
• Ability to utilize available time to organize and complete work within given deadlines
• Ability to work at a sustained pace and produce quality work

Responsibilities

• Receive maintenance requests
• Greet incoming and prospective tenants
• Distribute all mail and fax correspondence
• Receive rental applications
• Preparation and completion of resident files
• Monthly rent collection and posting of deposit
• Implement and organize file storage for existing and former tenants
• Provide administrative support to property management team
• Receive service requests from tenants or staff and distribute to maintenance staff
• Ensure prompt follow up with delinquent payments
• Conduct regular inspections of common areas and tenants’ units
• Type correspondence and memos to tenants
• Track all service requests

Skills

Administrative experience

Microsoft Office

Bi-lingual

Communication skills

Dependable

Time management

Work under deadlines

Tools

Timberline

Yardi

One Site

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Property Assistant

New York, NY, US

6 days ago Requisition ID: 1748

Salary Range: $25.00 To $27.00 Hourly

POSITION SUMMARY

The Property Assistant provides clerical support for the administration of the property, including answering telephones, greeting tenants and visitors, typing, filing and preparation of reports. This position reports the Property Manager of the property.

ESSENTIAL FUNCTIONS

Duties may include, but are not limited to the following areas:

• Receive maintenance requests
• Greet incoming and prospective tenants
• Distribute all mail and fax correspondence
• Receive rental applications
• Preparation and completion of resident files
• Monthly rent collection and posting of deposit
• Implement and organize file storage for existing and former tenants
• Provide administrative support to property management team
• Receive service requests from tenants or staff and distribute to maintenance staff
• Ensure prompt follow up with delinquent payments
• Conduct regular inspections of common areas and tenants’ units
• Type correspondence and memos to tenants
• Track all service requests

QUALIFICATIONS: SKILLS & ABILITIES

• 2 to 3 years administrative experience required
• Demonstrated competency with Microsoft Office required; Experience with Timberline, Yardi or One Site a plus
• Bi-lingual may be required
• Ability to communicate both orally and in writing with a wide range of people
• Ability to accept responsibility and account for his/her action
• Trait of being dependable and trustworthy
• Ability to utilize available time to organize and complete work within given deadlines
• Ability to work at a sustained pace and produce quality work

  PHYSICAL ABILITIES

  Lift/Carry, Push/Pull

  Stand 12 lbs. or less (F)

  Walk 11-20 lbs. (F)

  Sit 21-50 lbs. (O) 26-40 lbs. (O)

  Reach Outward/Above Shoulder (F) over 100 lbs.(N)