Property Administrator — CRE Operations & Admin Support

LHH Recruitment Solutions; San Diego (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

LHH Recruitment Solutions is partnering with a La Jolla commercial real estate firm to hire a Property Administrator on a direct hire basis. The role supports day-to-day property operations across a portfolio of commercial properties, handling invoices, vendor coordination, records, and tenant communications.

A minimum of 1 year CRE property management experience is required, with proficiency in MS Office and Yardi preferred.

Qualifications

• 1+ year of commercial real estate property management experience.
• Experience with invoice processing, vendor coordination, and property management support.
• Yardi or other property management software experience preferred.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Provide administrative support to property management teams across a portfolio of commercial properties.
• Process invoices, code expenses, and assist with accounts payable functions.
• Coordinate with vendors regarding maintenance requests, service schedules, and projects.
• Maintain property records, tenant files, contracts, and other documentation.
• Assist with tenant communications and respond to routine inquiries professionally.
• Prepare reports, correspondence, and property management documents as needed.
• Track vendor certificates of insurance and ensure compliance requirements are met.
• Support lease administration activities and data entry.
• Utilize property management software to maintain accurate property and tenant information.

Skills

Attention to detail

Organization

Communication

Customer service

Prioritization

Team collaboration

Tools

Yardi

Microsoft Office

Job description

LHH Recruitment Solutions is partnering with a La Jolla commercial real estate firm to hire a Property Administrator on a direct hire basis. The role supports day-to-day property operations across a portfolio of commercial properties, handling invoices, vendor coordination, records, and tenant communications.

A minimum of 1 year CRE property management experience is required, with proficiency in MS Office and Yardi preferred.