Property Administrator

BGSF; Belleville (NJ); On-site; USD 60,000 - 70,000; Full time

Job summary

A property management company in Belleville, NJ is looking for a Property Administrator to handle invoicing, tenant relations, and administrative tasks. The ideal candidate has over 5 years of experience in commercial real estate, excels in Microsoft tools, and is detail-oriented. Offering a full-time position with a salary range of $60K - $70K, this role provides opportunities for professional growth in a supportive environment.

Qualifications

• Minimum of five years experience in commercial real estate as a property administrator or equivalent.
• Experience in reading and interpreting real estate leases/contracts is preferred.

Responsibilities

• Process invoices for portfolio properties regularly.
• Create and maintain an accurate filing system for tenant files.
• Assist assigned Property Manager(s) with tenant and property owner relations.
• Prepare and distribute delinquency reports and rent increase reports.

Skills

Detail orientation

Client-service skills

Organizational skills

Project management skills

Communication skills

Education

High school diploma or GED

Bachelor’s degree in related field

Tools

MS Outlook

MS Word

MS Excel

YARDI

Job description

4 days ago Be among the first 25 applicants

This range is provided by BGSF. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

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Property Administrator

Direct Hire; $60K - $70K (hourly position)

Belleville, NJ 07109

Key Responsibilities:

• Process invoices for portfolio properties on a regular and ongoing basis
• Receive, prioritize and distribute mail and telephone correspondence, may draft written responses when necessary.
• Create and maintain an accurate and efficient filing system for tenant files, lease files, lease termination, management agreements, vendor files, service agreements, vendor certificate of insurance, maintenance contracts, policies and procedures manuals, property/portfolio manuals, tenant manuals, and electronic files.
• Prepare business expense reports and ensure that all expenses are submitted for approval within one business day of receipt.
• Schedule and coordinate complex activities such as onsite & offsite meetings, conferences, monthly Property Management meetings, department activities, and annual Company retreat.
• Type and design general correspondence, memos, charts, tables, graphs, reports, presentations, etc.
• Create and maintain visual presentations, flyers, direct mailings, newsletters, and other marketing materials while adhering to the Company’s strict graphic standards on all documents and presentation materials.
• Schedule and coordinate complex travel arrangements including airfare, hotel accommodations, and ground transportation.
• Assist with special projects as needed.

Property Manager Support

• Assist assigned Property Manager(s) with tenant, property owner, project developer, etc. relations by preparing tenant welcome letters, renewal gifts, and written communication.
• Dispatching maintenance personnel as directed by Property Manager(s).
• Audit tenant lease files and tenant insurance certificates to assure compliance with company policies and procedures.
• Create and distribute building correspondence, building maintenance correspondence, and building holiday notification as directed by assigned Property Manager(s).
• Maintain YARDI database working with leasing admin including adding new tenant, lease, and billing information, as well as management agreement and lease agreement abstracts.
• Assist with various accounting tasks related to budgets, billing, Executive Summaries, property rent rolls, tenant rent statements, billing change notices, tenant payments, tenant ledgers, accounts payables and receivables, collections, etc.
• Assist with the production and maintenance of property books and tenant manuals.
• Prepare and distribute delinquency reports, rent increase reports, Tenant and Vendor Contact List including emergency numbers, etc.
• Assist in reviewing other legal documents and working with Legal Department with any documents relating to property management, including but not limited to, Service Agreements, legal correspondence, etc.

Qualifications

• High school diploma or GED required.
• Strong preference for Bachelor’s degree in related field.
• Minimum of five (5) years experience in commercial real estate as a property administrator or equivalent position required.
• Advanced MS Outlook, Word, and Excel required. YARDI experience preferred.
• Must be very detail oriented and possess strong client-service, organizational, project management, and communication skills, both written and oral.
• Experience in reading and interpreting real estate leases/contracts is preferred.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Accounting/Auditing and Administrative