Property Administrator | CRE Ops & Invoicing (Yardi)

Westcore; San Diego (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Bonus eligibility

Healthcare coverage

Vacation & 401K

Job summary

Westcore in San Diego seeks a Property Administrator to support property managers and engineering staff, delivering exceptional tenant service while driving productivity across projects.

The role focuses on invoicing with Yardi Payscan, contract and PO management, insurance tracking, and assisting with acquisitions. A 2–4 year real estate background and proficiency in Yardi/Excel are required.

Qualifications

• Bachelor’s degree in Real Estate, Accounting, Economics or related field.
• 2 to 4 years’ experience in the real estate industry.
• Experience in industrial and/or office properties required.
• Proficiency with property management/accounting software; preferably Yardi (Voyager, Payscan); Excel and other MS Windows applications.
• Excellent verbal, written, and organizational skills.
• Ability to work in a fast-paced, collaborative, and results-driven environment.

Responsibilities

• Code and manage property invoices using Yardi Payscan, including utility account management
• Service contract and purchase order management for portfolio
• Manage and track the status of current certificates of insurance for all tenants and vendors, including monitoring expiration dates to ensure that compliance is maintained
• Assist with property acquisitions and dispositions by preparing post-close communications, reviewing and organizing due diligence materials, scheduling site visits with tenants and contractors, and estoppel preparation and tracking.
• Tenant/Property Administration Duties: Compose and distribute correspondence and memos relating to property services and operations.
• Accounts Payable/Receivable: Code property invoices in Yardi Payscan; Assist with Billing PO process; Prepare monthly invoicing; Work with vendors to ensure accurate billing.

Skills

Real estate experience

Communications

Organizational skills

Team collaboration

Fast-paced environment

Education

Bachelor’s degree in Real Estate, Accounting, Economics or related field

Tools

Yardi Payscan

Yardi Voyager

Excel

Job description

Westcore in San Diego seeks a Property Administrator to support property managers and engineering staff, delivering exceptional tenant service while driving productivity across projects.

The role focuses on invoicing with Yardi Payscan, contract and PO management, insurance tracking, and assisting with acquisitions. A 2–4 year real estate background and proficiency in Yardi/Excel are required.