Property Administrator

LHH Recruitment Solutions; San Diego (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

LHH Recruitment Solutions is partnering with a La Jolla commercial real estate firm to hire a Property Administrator on a direct hire basis. The role supports day-to-day property operations across a portfolio of commercial properties, handling invoices, vendor coordination, records, and tenant communications.

A minimum of 1 year CRE property management experience is required, with proficiency in MS Office and Yardi preferred.

Qualifications

• 1+ year of commercial real estate property management experience.
• Experience with invoice processing, vendor coordination, and property management support.
• Yardi or other property management software experience preferred.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Provide administrative support to property management teams across a portfolio of commercial properties.
• Process invoices, code expenses, and assist with accounts payable functions.
• Coordinate with vendors regarding maintenance requests, service schedules, and projects.
• Maintain property records, tenant files, contracts, and other documentation.
• Assist with tenant communications and respond to routine inquiries professionally.
• Prepare reports, correspondence, and property management documents as needed.
• Track vendor certificates of insurance and ensure compliance requirements are met.
• Support lease administration activities and data entry.
• Utilize property management software to maintain accurate property and tenant information.

Skills

Attention to detail

Organization

Communication

Customer service

Prioritization

Team collaboration

Tools

Yardi

Microsoft Office

Job description

LHH has partnered with a well-established commercial real estate firm in La Jolla that is seeking a Property Administrator to join their team on a direct hire basis. This is an excellent opportunity for an administrative professional with commercial property management experience who enjoys working in a fast-paced environment and supporting day-to-day property operations. The ideal candidate will have at least 1 year of commercial real estate property management experience, exceptional organizational skills, and the ability to manage multiple priorities with accuracy and professionalism.

Key Responsibilities:

• Provide administrative support to property management teams across a portfolio of commercial properties.
• Process invoices, code expenses, and assist with accounts payable functions.
• Coordinate with vendors regarding maintenance requests, service schedules, and property-related projects.
• Maintain property records, tenant files, contracts, and other key documentation.
• Assist with tenant communications and respond to routine inquiries in a professional manner.
• Prepare reports, correspondence, and property management documents as needed.
• Track vendor certificates of insurance and ensure compliance requirements are met.
• Support lease administration activities, including document management and data entry.
• Utilize property management software to maintain accurate property and tenant information.
• Assist with special projects and provide general office support as needed.

Qualifications:

• 1+ year of commercial real estate property management experience required.
• Previous experience in a Property Administrator, Administrative Assistant, or Property Management Assistant role preferred.
• Experience with invoice processing, vendor coordination, and property management support.
• Yardi or other property management software experience preferred.
• Strong attention to detail and ability to manage priorities independently.
• Excellent organizational, communication, and customer service skills.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.
• Ability to work effectively in a fast-paced environment and meet deadlines.
• Compensation: $30.00-$35.00/hour equivalent, depending on experience
• Schedule: Monday-Friday, standard business hours
• Position Type: Direct Hire

If you are a detail-oriented property management professional looking to grow your career with a respected commercial real estate organization, we encourage you to apply today!

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers