Property Administrator

Placements24; The Islands (MS); On-site; USD 11,000 - 15,000; Full time

Benefits offered by this job

Competitive salary

Career growth

Friendly work environment

Western Cape experience

Paarl location

Job summary

Placements24 in Paarl, Western Cape, is seeking a diligent Property Administrator to support agents and property managers in daily operations for listings, sales and rentals.

You will manage property listings, prepare and process agreements, coordinate viewings, and handle client inquiries with excellent organizational and communication skills.

This office-based role offers a stable career path in a renowned agency within a scenic town known for wine and natural beauty.

Qualifications

• Previous administrative experience, preferably in real estate or property management.
• Excellent organizational and time management skills with keen attention to detail.
• Strong proficiency in MS Office (Word, Excel, Outlook).
• Effective communication and interpersonal skills.
• Customer-centric approach and commitment to service.
• Familiarity with the Paarl property market is advantageous.

Responsibilities

• Manage and maintain property listings on online portals and company database.
• Prepare and process sales and rental agreements, ensuring documentation is accurate.
• Coordinate appointments for viewings, valuations, and inspections.
• Handle client inquiries via phone, email, and in person with prompt, professional service.
• Assist with onboarding of new clients and properties.
• Maintain organized filing systems, digital and physical, for property documentation.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Customer service

Tools

MS Office Suite

Job description

About the Role

Our client, a well-established real estate agency operating in the scenic Paarl, Western Cape , is seeking a diligent and proactive Property Administrator to provide essential support to their team of agents and property managers. This role is crucial for the smooth day-to-day operations, ensuring all administrative tasks related to property listings, sales, and rentals are handled efficiently and accurately. You will be the first point of contact for many clients and will play a key role in maintaining the agency's professional image and operational efficiency within the beautiful Paarl region. This is a hands-on office-based role vital to the agency's success.

Key Responsibilities

• Manage and maintain property listings on various online portals and the company database.
• Prepare and process sales and rental agreements, ensuring all documentation is accurate and complete.
• Coordinate appointments for viewings, valuations, and inspections.
• Handle client inquiries via phone, email, and in person, providing prompt and professional assistance.
• Assist with the onboarding of new clients and properties.
• Maintain organized filing systems, both digital and physical, for all property-related documentation.

Requirements

• Previous experience in an administrative role, preferably within the real estate or property management industry.
• Excellent organizational and time management skills with a keen eye for detail.
• Strong proficiency in MS Office Suite (Word, Excel, Outlook).
• Effective communication and interpersonal skills.
• A customer-centric approach with a commitment to providing excellent service.
• Familiarity with the local Paarl property market is advantageous.

Benefits

• Competitive salary and stable employment within a reputable agency.
• Opportunity to gain valuable experience in the Western Cape real estate sector.
• Supportive and friendly work environment.
• Potential for career growth within the company.
• Work in the picturesque town of Paarl , known for its wine and natural beauty.