Property Administrator

Worthe Real Estate Group; Burbank (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Life and AD&D insurance

Voluntary Life, AD&D, Critical Illness

Paid Time Off & Holidays + Wellness/B日

Job summary

Worthe Real Estate Group in Los Angeles, CA is seeking a Property Administrator to support building management and interact with high-profile tenants at a Burbank property.

The role covers administrative duties, lease administration support, reporting, invoices, and vendor coordination, with a focus on accuracy, organization, and excellent communication.

Qualifications

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Assist in lease administration activities including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with company’s policies and procedures.
• Prepare and code invoices for property manager’s approval.
• Ensure office is stocked with office supplies and other required items to maintain the office.
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
• Track and file contracts and insurance certificates; maintain follow-up system for expiration.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders.
• Maintain the property purchase order system.
• Maintain lease and contract files, as well as other files located within the property management office.
• Promote and foster positive relationships with tenants and owners and track service calls as required.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.
• Minimum of one year previous administrative experience.
• Strong literacy in Microsoft Word and Excel.
• Paid Time Off & Paid Holidays, with an additional PTO day for Wellness and Birthday.
• $50,000 Life and AD&D insurance
• Voluntary Life, AD&D, Critical Illness, Accident, and Pet Insurance

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events as requested
• Assist in lease administration activities including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with company’s policies and procedures
• Prepare and code invoices for property manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expiration
• Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and owners and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Skills

Microsoft Word & Excel

Job description

Worthe Real Estate Group is a premier real estate development, management, and investment firm based in Los Angeles, California. With over 7,000,000 square feet of prime properties across the city, from Burbank into the South Bay, we serve a diverse range of clients. Our portfolio includes Class A office buildings, cutting-edge entertainment spaces, residential communities, and industrial developments. At Worthe Real Estate Group we are shaping the future of LA real estate.

Worthe Real Estate Group is a prominent real estate development, management and investment firm that owns and manages Class A office buildings throughout Los Angeles. We are looking for a Property Administrator with strong communication skills and an interest in commercial real estate to join the building management team and interact with high profile tenants at one of our beautiful properties in Burbank, CA.

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events as requested
• Assist in lease administration activities including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist property manager(s) in their efforts to ensure compliance with company’s policies and procedures
• Prepare and code invoices for property manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expiration
• Monitor and maintain the property maintenance work order system and prepare monthly reports for property manager on status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and owners and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval
• Minimum of one year previous administrative experience
• Strong literacy in Microsoft Word and Excel
• Paid Time Off & Paid Holidays, with an additional PTO day for Wellness and Birthday
• $50,000 Life and AD&D insurance
• Voluntary Life, AD&D, Critical Illness, Accident, and Pet Insurance