Administrative Assistant, Property

Lpc; Savannah (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

Lpc is seeking a Property Administrator in Savannah, Georgia, responsible for supporting onsite management activities. Responsibilities include managing tenant needs, organizing invoices and purchase orders, and maintaining good relationships with clients.

The ideal candidate will have a minimum of two years in commercial property management and experience with relevant software. This is a full-time in-office position with no remote work options.

Qualifications

• Minimum of 2 years previous commercial property management experience.
• Experience with MI, Workspace and Yardi software.
• Knowledge of real estate accounting and the monthly accounting cycle.

Responsibilities

• Assist in directing and coordinating activities of on-site management.
• Respond to tenant inquiries and needs.
• Organize and code invoices.
• Issue and track purchase orders.
• Maintain inventory of office supplies.

Skills

Commercial property management experience

Interpersonal skills

Software proficiency (MRI, Workspace, Yardi)

Accounting knowledge (A/P, A/R)

Computer literacy (MS Word, Excel, PowerPoint)

Communication skills

Education

High school diploma, Associates or higher preferred

Job description

We are looking for a Property Administrator to assist in directing and coordinating activities of on-site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.

Responsibilities

• Answer management phones and assist with Tenant needs
• Respond to inquiries by providing routine information and or taking and delivering messages.
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for compliance of contracts and certificate of insurance
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classify, sort and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting.
• Organize and code invoices in Workspace
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
• Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
• Applying tenant rents and open credits
• Compiling and reviewing Tenant Billings and other misc. charges
• Provide management team with aged delinquency reports and send late letters

Desired Competency, Experience and Skills

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
• Minimum of 2 years previous commercial property management experience
• Experience with MRI, Workspace and Yardi software
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint,
• Excellent communication skills, both verbal and written
• Ability to work independently

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Equal Opportunity Employment

LPC is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact Human Resources.