Property Administrator

BGSF; Houston (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

A property management firm in Houston is looking for an Associate to support the management team. The role includes processing accounts payable, assisting with lease abstracts, and ensuring compliance with insurance requirements. Ideal candidates will possess a High School Diploma, experience in commercial property management, and skills in Microsoft Office. The firm values customer service, time management, and the ability to work collaboratively in a diverse team. Full-time employment offered in a dynamic real estate environment.

Qualifications

• High School Diploma required; bachelor’s degree is preferred.
• Experience supporting a Commercial Property Management Team.
• Experience in Microsoft Office, Excel, reception, work orders.

Responsibilities

• Process accounts payable weekly for review and approval.
• Review statements with the Tenant and discuss what is owed.
• Contact vendors for missing invoices and requests.

Skills

Customer service commitment

Time management

Organizational skills

Microsoft Office proficiency

Problem-solving

Education

High School Diploma

Bachelor's degree preferred

Tools

Angus

Excel

Job description

Responsibilities

• Process accounts payable weekly for the APM/Property Manager to review and approve.
• Review statements with the Tenant and discuss what is owed.
• Contact vendor to request any missing invoices, packing slips, request W-9 to set up.
• Correct/update billable work orders as needed to create tenant misc. bill backs.
• Review Budget to code invoices accurately and confirm the coding of invoices received from the Engineering Dept.
• Review Engineering Billable Work Orders for accuracy.
• Contact tenant for short rental payments, including EOE/rent increase change or.
• Create and manage File Notice to Owners.
• Maintain Encumbrances Report to date.
• Assist with Lease Abstracts.
• Review cash receipts to submit to APM for approval.
• Maintain the tenant's certificate of insurance along with contact information.
• Greet guests and visitors to the management office in a professional, mature, courteous, gracious, and efficient manner.
• Assure prompt response by other team members through dispatch, telephone messaging, and/or further direct contact.
• Acknowledge the role as management office “ambassador”; this company's image is reflected through proper telephone and reception procedures.
• Use independent judgment to enforce compliance with insurance requirements among tenants, contractors, vendors, and suppliers.
• Document incidents of potential liability to property and equipment.
• Handle calls for regular maintenance of the property, ensuring the safety and security of the premises.
• Negotiate maintenance services with contractors.
• Monitor activities of team members and stay abreast of schedules and appointments.
• Open, date stamp, and distribute incoming mail; collect and prepare outgoing mail; maintain confidentiality of items marked as such.
• Monitor supplies and order when necessary.
• Aid in proofreading and editing documents.
• Coordinate timely repair and maintenance of office equipment.
• Adjust to changing situations, working effectively under pressure.

Requirements

• High School Diploma required; bachelor’s degree is preferred.
• Experience supporting a Commercial Property Management Team.
• Experience in Microsoft Office, Excel, reception, work orders, certificates of insurance, tenant interaction, construction management, Angus, and AP/AR.
• Resourceful at identifying and working around obstacles and finding solutions.
• Demonstrated commitment to customer service.
• Self-starter with independent work skills that can function effectively within a team.
• Excellent time management and organizational skills with a proven ability to meet deadlines.
• Ability to work collaboratively within a diverse team of assertive personalities.

Seniority level

Associate

Employment type

Full-time

Job function

Customer Service and Accounting/Auditing

Industries

Real Estate and Office Administration