Property Administrator

BGSF; Old Bridge (NJ); On-site; USD 60,000 - 70,000; Full time

Job summary

A property management firm located in Old Bridge, NJ seeks an experienced property administrator. The role involves processing invoices, coordinating meetings, and maintaining tenant files with a strong focus on client service. Candidates should have a high school diploma, with a preference for a Bachelor’s degree, alongside five years of experience in commercial real estate. Proficiency with MS Office and YARDI software is critical to succeed in this role. This is a full-time position with a competitive hourly salary between $60K and $70K.

Qualifications

• Minimum of five years experience in commercial real estate as a property administrator or equivalent.
• Experience in reading and interpreting real estate leases/contracts is preferred.
• Strong preference for a Bachelor’s degree in a related field.

Responsibilities

• Process invoices for portfolio properties regularly.
• Create and maintain an accurate filing system for tenant files and agreements.
• Assist assigned Property Manager(s) with tenant-related communications.

Skills

Client-service orientation

Organizational skills

Project management

Communication skills

Detail-oriented

Education

High school diploma or GED

Bachelor’s degree in related field

Tools

MS Outlook

MS Word

MS Excel

YARDI

Job description

Direct Hire; $60K - $70K (hourly position)

Old Bridge, NJ 08857

Key Responsibilities:

• Process invoices for portfolio properties on a regular and ongoing basis.
• Receive, prioritize and distribute mail and telephone correspondence, and draft written responses when necessary.
• Create and maintain an accurate and efficient filing system for tenant files, lease files, lease termination documents, management agreements, vendor files, service agreements, vendor certificate of insurance, maintenance contracts, policies and procedures manuals, property/portfolio manuals, tenant manuals, and electronic files.
• Prepare business expense reports and ensure all expenses are submitted for approval within one business day of receipt.
• Schedule & coordinate complex activities such as onsite & off‑site meetings, conferences, monthly Property Management meetings, department activities, and annual Company retreat.
• Type and design general correspondence, memos, charts, tables, graphs, reports, presentations, etc.
• Create and maintain visual presentations, flyers, direct mailings, newsletters, and other marketing materials while adhering to the Company’s strict graphic standards on all documents.
• Schedule and coordinate complex travel arrangements including airfare, hotel accommodations and ground transportation.
• Assist with special projects as needed.
• Assist assigned Property Manager(s) by preparing tenant welcome letters, renewal gifts, and written communication.
• Dispatch maintenance personnel as directed by Property Manager(s).
• Audit tenant lease files and tenant insurance certificates to assure compliance with company policies.
• Create and distribute building correspondence, building maintenance correspondence and building holiday notifications as directed.
• Maintain YARDI database working with leasing admin, adding new tenant, lease and billing information, and management agreement and lease abstract.
• Assist with accounting tasks related to budgets, billing, Executive Summaries, rent rolls, tenant statements, billing change notices, tenant payments, tickled ledgers, accounts payable/receivable, collections etc.
• Assist production and maintenance of property books and tenant manuals.
• Prepare & distribute delinquency reports, rent increase reports, guest & vendor contact lists including emergency numbers.
• Assist in reviewing other legal documents and working with Legal Department on property management documents including but not limited to Service Agreements and legal correspondence.

Qualifications:

• High school diploma or GED required.
• Strong preference for Bachelor’s degree in related field.
• Minimum of five (5) years experience in commercial real estate as a property administrator or equivalent position.
• Advanced MS Outlook, Word, and Excel required; YARDI experience preferred.
• Must be very detail oriented and possess strong client-service, organizational, project management, and communication skills, both written and oral.
• Experience in reading and interpreting real estate leases/contracts is preferred.

Senior Level

Associate

Employment Type

Full-time

Job Function

Other