Fleet Records & Compliance Coordinator – Upington

Placements24; Riverton (UT); On-site; USD 15,000 - 24,000; Full time

Benefits offered by this job

Medical aid

Retirement savings

Paid time off

Company holidays

Learning opportunities

Job summary

Placements24 is recruiting a meticulous Fleet Administrator for our client in Upington, Northern Cape. You will maintain fleet records, coordinate maintenance, process invoices, and ensure regulatory compliance to keep the transport operation running smoothly.

The ideal candidate will have strong administrative skills, keen attention to detail, proficiency in MS Word and Excel, and the ability to multitask in a busy environment. Local residence or reliable commute to Upington is required.

Qualifications

• Proven administrative experience in a fleet/transport environment.
• Strong organizational skills and attention to detail.
• Proficiency in MS Word and Excel for records and reporting.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritise in a dynamic setting.
• Residency or reliable commute to Upington.

Responsibilities

• Maintain up-to-date records for all fleet vehicles (registration, licensing, insurance, service history).
• Coordinate routine vehicle maintenance with mechanics and service providers.
• Process fleet invoices, expense claims, and driver reimbursements.
• Ensure compliance with legal/regulatory requirements for fleet operation (roadworthy certs).
• Assist in managing fuel card programs and monitor fuel consumption.
• Prepare reports on fleet utilization and costs for management.
• Handle vehicle accident reporting and claims processes.
• Communicate fleet policies and documentation to drivers.
• Assist with driver onboarding and license checks.
• Support overall administrative efficiency of the fleet department.

Skills

Organizational skills

Attention to detail

Communication

MS Word & Excel

Multitasking

Reliability & punctuality

Work ethic

Education

High school diploma

Further admin/logistics training

Tools

Fleet management software

Microsoft Office

Job description

Placements24 is recruiting a meticulous Fleet Administrator for our client in Upington, Northern Cape. You will maintain fleet records, coordinate maintenance, process invoices, and ensure regulatory compliance to keep the transport operation running smoothly.

The ideal candidate will have strong administrative skills, keen attention to detail, proficiency in MS Word and Excel, and the ability to multitask in a busy environment. Local residence or reliable commute to Upington is required.