Property Admin & Front Desk Coordinator (Hybrid)

WinnCompanies; Boston (MA); On-site; USD 29,000 - 34,000; Full time

Job summary

WinnCompanies’ Cottage Brook Apartments in Boston, MA, is seeking an Administrative Assistant to support the on-site team with daily office tasks and special projects. You will handle front desk phones, greet residents and visitors, process mail, and assist with travel arrangements and expense reports.

The ideal candidate has a high school diploma, less than one year of experience, and strong organizational and communication skills.

Qualifications

• High school diploma or GED required.
• Less than 1 year of relevant work experience.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Professional, welcoming presence.
• Bilingual English and Spanish preferred.

Responsibilities

• Provide front desk reception and handle phones and visitors.
• Support department with administrative tasks and special projects.
• Maintain files, order supplies, mail handling.
• Assist with expense reports and travel arrangements.
• Manage building access and onboarding for new team members.
• Coordinate meetings and set up conference rooms.
• Greet residents and ensure a welcoming atmosphere.

Skills

Strong organizational skills

Multitasking

Attention to detail

Written and verbal communication

Professional presence

Bilingual English/Spanish

Education

High school diploma or GED

Tools

Microsoft Office (Excel, Word, Outlook, PowerPoint)

OrgPlus 4.0

RealPage OneSite

Job description

WinnCompanies’ Cottage Brook Apartments in Boston, MA, is seeking an Administrative Assistant to support the on-site team with daily office tasks and special projects. You will handle front desk phones, greet residents and visitors, process mail, and assist with travel arrangements and expense reports.

The ideal candidate has a high school diploma, less than one year of experience, and strong organizational and communication skills.