Administrative Assistant (Indigo Block Apartments)

WinnCompanies; Boston (MA); Hybrid; USD 30,000 - 37,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

401(k) with company match

Tuition reimbursement

Wellness programs

Hybrid work options

Job summary

WinnCompanies is seeking an Administrative Assistant for Indigo Block Apartments, a 80-unit affordable housing community in Dorchester, MA. The role supports the designated department with daily administrative tasks and special projects while handling front desk calls and resident traffic.

The ideal candidate has a high school diploma, strong organizational skills, and a professional, welcoming presence. This position offers a hybrid work model and a robust benefits package.

Qualifications

• High school diploma or GED equivalent.
• Less than 1 year of relevant work experience.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• A welcoming, can-do attitude and a professional presence.
• Demonstrated organizational and recordkeeping skills with exceptional attention to detail.

Responsibilities

• Provide office support, including maintaining files, ordering supplies, handling mail, and assisting with shipping.
• Support team with expense reports and travel arrangements.
• Handle mail distribution and document preparation (scanning, emailing, copying).
• Manage building access, employee badges, and onboarding support for new team members (in-office and remote).
• Obtain work orders from residents and document them appropriately.
• Assist with collecting documentation from residents for recertifications.
• Assist with department operations, including creating check requests, filing invoices, preparing organizational charts and presentations, booking meetings, and setting up conference rooms.
• Greet visitors, answer phones, and ensure a welcoming environment.

Skills

Organizational skills

Multitasking

Written and verbal communication

Customer service mindset

Education

High school diploma or GED

Tools

Microsoft Office (Excel, Word, Outlook, PowerPoint)

OrgPlus 4.0

Job description

At WinnCompanies, our work starts with people — the residents who call our communities home, the neighborhoods we help strengthen, and the 4,600 team members across 30 states, Washington, D.C., and Puerto Rico who make it all possible. As an award-winning owner, developer, and manager of high-impact, mixed-income apartment communities, we are proud to be one of the nation’s leading managers of multifamily housing and one of the largest operators of affordable housing communities.

We bring together people who care about quality housing, meaningful service, and making a difference every day. Through our innovative resident services platform and commitment to exceptional communities, we offer career opportunities for individuals who want their work to create lasting impact.

Interested in learning more? Visit WinnCompanies to explore our benefits, mission, communities, and career opportunities.

About The Opportunity

WinnCompanies is looking for an Administrative Assistant to join our team at Indigo Block Apartments, a 80-unit affordable housing community located in Dorchester, MA.

In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and incoming traffic of residents and perspective residents.

Please note that the pay rate for this position is $23.50 per hour.

Responsibilities

• Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with shipping.
• Support team members with accurate, timely expense reports and detailed travel arrangements.
• Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)
• Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).
• Obtain work orders from residents and documenting the work orders appropriately.
• Assist with collecting documentation from residents for recertifications.
• Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.
• Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.
• Complete special projects as needed.

Requirements

• High school diploma or GED equivalent.
• Less than 1 year of relevant work experience.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• A welcoming, can-do attitude and a professional presence.
• Demonstrated organizational and recordkeeping skills with exceptional attention to detail.

Preferred Qualifications

• Proficient with Microsoft Office applications: Excel, Word, Outlook, and PowerPoint and knowledge of OrgPlus 4.0.

Benefits & Perks

• Generous paid time off, paid holidays, sick time, a floating holiday, and a day of service
• Medical, dental, and vision coverage, plus HSA, FSA, and dependent care savings options
• 401(k) with company match and company-paid life, AD&D, and long-term disability insurance
• Tuition reimbursement, professional development opportunities, and career growth resources
• Wellness programs, employee assistance resources, commuter benefits, and employee discount programs
• Flexible and hybrid work options for eligible positions

Learn more about our benefits at https://www.winnbenefits.com.

If you are a California Resident, please see our Notice of Collection here.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.