Administrative Assistant (Cottage Brook Apartments)

WinnCompanies; Boston (MA); On-site; USD 29,000 - 34,000; Full time

Job summary

WinnCompanies’ Cottage Brook Apartments in Boston, MA, is seeking an Administrative Assistant to support the on-site team with daily office tasks and special projects. You will handle front desk phones, greet residents and visitors, process mail, and assist with travel arrangements and expense reports.

The ideal candidate has a high school diploma, less than one year of experience, and strong organizational and communication skills.

Qualifications

• High school diploma or GED required.
• Less than 1 year of relevant work experience.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Professional, welcoming presence.
• Bilingual English and Spanish preferred.

Responsibilities

• Provide front desk reception and handle phones and visitors.
• Support department with administrative tasks and special projects.
• Maintain files, order supplies, mail handling.
• Assist with expense reports and travel arrangements.
• Manage building access and onboarding for new team members.
• Coordinate meetings and set up conference rooms.
• Greet residents and ensure a welcoming atmosphere.

Skills

Strong organizational skills

Multitasking

Attention to detail

Written and verbal communication

Professional presence

Bilingual English/Spanish

Education

High school diploma or GED

Tools

Microsoft Office (Excel, Word, Outlook, PowerPoint)

OrgPlus 4.0

RealPage OneSite

Job description

Administrative Assistant (Cottage Brook Apartments)

Boston, MA, USA

Job Description

Posted Monday, August 24, 2026 at 4:00 AM

At WinnCompanies, our work starts with people — the residents who call our communities home, the neighborhoods we help strengthen, and the 4,600+ team members across 30 states, Washington, D.C., and Puerto Rico who make it all possible. As an award-winning owner, developer, and manager of high-impact, mixed-income apartment communities, we are proud to be one of the nation’s leading managers of multifamily housing and one of the largest operators of affordable housing communities.

We bring together people who care about quality housing, meaningful service, and making a difference every day. Through our innovative resident services platform and commitment to exceptional communities, we offer career opportunities for individuals who want their work to create lasting impact.

Interested in learning more? Visit WinnCompanies to explore our benefits , mission, communities, and career opportunities.

About this opportunity

WinnCompanies is looking for an Administrative Assistant to join our team at Cottage Brook Apartments, a 147-unit affordable housing community located in Boston, MA.

In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and incoming traffic of residents and perspective residents.

The pay range for this role is $21.00-$25.00 per hour. The selected candidate will adhere to the following schedule: Monday through Friday from 8:30AM to 5:00PM.

Responsibilities:

• Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with shipping.
• Support team members with accurate, timely expense reports and detailed travel arrangements.
• Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)
• Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).
• Obtain work orders from residents and documenting the work orders appropriately.
• Assist with collecting documentation from residents for recertifications.
• Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.
• Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.
• Complete special projects as needed.

Requirements:

• High school diploma or GED equivalent.
• Less than 1 year of relevant work experience.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills, organized and detail-oriented.
• Excellent written and verbal communication skills.
• A welcoming, can-do attitude and a professional presence.
• Demonstrated organizational and recordkeeping skills with exceptional attention to detail.

Preferred Qualifications:

• Proficient with Microsoft Office applications: Excel, Word, Outlook, and PowerPoint and knowledge of OrgPlus 4.0.
• Bilingual in English and Spanish.
• Past experience with RealPage OneSite or other property management software's.

Benefits & Perks
Eligible full-time U.S. employees enjoy a competitive benefits package, including:

• Generous paid time off, paid holidays, sick time, a floating holiday, and a day of service
• Medical, dental, and vision coverage, plus HSA, FSA, and dependent care savings options
• 401(k) with company match and company-paid life, AD&D, and long-term disability insurance
• Tuition reimbursement, professional development opportunities, and career growth resources
• Wellness programs, employee assistance resources, commuter benefits , and employee discount programs
• Flexible and hybrid work options for eligible positions

If you are a California Resident, please see our Notice of Collectionhere .

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Salary will vary based on job responsibilities and scope, geographic location, candidate’s relevant experience, and other factors.