Housing Administrative Assistant

Snhs; Nashua (NH); On-site; USD 23,000 - 28,000; Full time

Job summary

CAPHR in Nashua, NH seeks a Housing Clerk to support the Housing Manager and staff, ensuring tasks are completed timely and professionally. The role develops workflows and implements systems for efficient operations.

Responsibilities include clerical support, basic accounting, communications, and referrals to CAPHR programs. A valid driver’s license and ability to travel are required.

Qualifications

• Strong communication and computer skills essential.
• Proficient in Microsoft Office and Excel.
• Experience with basic bookkeeping and rental software a plus.
• Knowledge of supportive services for senior citizens helpful.

Responsibilities

• Assist with day-to-day operations of a housing facility.
• Provide clerical and administrative support to Housing Manager and staff.
• Filing, typing, copying, scanning and faxing.
• Maintain office supplies and coordinate maintenance of office equipment.
• Manage emails and phone communications.

Skills

Communication skills

Microsoft Office

Excel

Bookkeeping

Rental software knowledge

Customer service

Data entry

Education

High School Diploma

Tools

Boston Post software

Microsoft Office

Excel

Job description

Incumbent of this position will function as the principal support for the Housing Manager and Assistant Housing Manager. The individual will develop a work-flow process and implement systems that will allow for the orderly, timely and professional completion of tasks as required.

SUPERVISION:

Received: Works under the direct supervision of the Housing Manager and general supervision of the Housing Director.

Exercised: None.

RATE:

$16.57 - $19.67

JOB RESPONSIBILITIES:

• Assists with the day-to-day activities of operating a housing facility.


• Provides a wide variety of clerical/administrative support to the site Housing Manager and other housing staff as requested by the Housing Manager. Examples of duties include:


• Filing, typing, copying, scanning and faxing


• Maintain office supplies and coordinates maintenance of office equipment


• Manage communication including emails and phone calls


• Performs basic, routine accounting functions, which may include recording receipt of payments, generate receipts and make deposits


• Sort and distribute incoming and outgoing mail


• Draft responses to routine inquiries


• Responsible for maintaining effective client relations.


• Will maintain professional boundaries with all current, past, and prospective clients, and maintain the confidentiality of clients and staff, in accordance with CAPHR policy and procedure.


• Abide by all CAPHR Safety policies and procedures.


• Present professional and positive image as a representative of CAPHR.


• Responsible for having adequate knowledge of all CAPHR programs to make referrals to other CAPHR programs which are beneficial to the client and his/her family.


• Must possess a valid driver’s license and be able to travel when needed


• Perform other related duties as required.

REQUIRED SKILLS AND ABILITIES:

• The individual will have good communication skills in both oral and written form, knowledge of computers and bookkeeping skills is essential.


• Must be proficient at utilizing, Microsoft Office and Excel.


• Prior knowledge of rental software programs a plus.


• Demonstrated working knowledge of supportive services and other resources for senior citizens.

EDUCATION AND/OR EXPERIENCE:

• The incumbent will have at least a high school diploma (business college experience a plus).

PREFERRED EXPERIENCE:

• Must possess strong customer service skills. Experience in property management and Boston Post software a plus.

You are looking for the opportunity to make a difference, find your purpose and love your career.