Hybrid Administrative Assistant — Resident Services Support

WinnCompanies; Boston (MA); Hybrid; USD 30,000 - 37,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision coverage

401(k) with company match

Tuition reimbursement

Wellness programs

Hybrid work options

Job summary

WinnCompanies is seeking an Administrative Assistant for Indigo Block Apartments, a 80-unit affordable housing community in Dorchester, MA. The role supports the designated department with daily administrative tasks and special projects while handling front desk calls and resident traffic.

The ideal candidate has a high school diploma, strong organizational skills, and a professional, welcoming presence. This position offers a hybrid work model and a robust benefits package.

Qualifications

• High school diploma or GED equivalent.
• Less than 1 year of relevant work experience.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• A welcoming, can-do attitude and a professional presence.
• Demonstrated organizational and recordkeeping skills with exceptional attention to detail.

Responsibilities

• Provide office support, including maintaining files, ordering supplies, handling mail, and assisting with shipping.
• Support team with expense reports and travel arrangements.
• Handle mail distribution and document preparation (scanning, emailing, copying).
• Manage building access, employee badges, and onboarding support for new team members (in-office and remote).
• Obtain work orders from residents and document them appropriately.
• Assist with collecting documentation from residents for recertifications.
• Assist with department operations, including creating check requests, filing invoices, preparing organizational charts and presentations, booking meetings, and setting up conference rooms.
• Greet visitors, answer phones, and ensure a welcoming environment.

Skills

Organizational skills

Multitasking

Written and verbal communication

Customer service mindset

Education

High school diploma or GED

Tools

Microsoft Office (Excel, Word, Outlook, PowerPoint)

OrgPlus 4.0

Job description

WinnCompanies is seeking an Administrative Assistant for Indigo Block Apartments, a 80-unit affordable housing community in Dorchester, MA. The role supports the designated department with daily administrative tasks and special projects while handling front desk calls and resident traffic.

The ideal candidate has a high school diploma, strong organizational skills, and a professional, welcoming presence. This position offers a hybrid work model and a robust benefits package.