Administrative Assistant (Jaycee Place)

WinnCompanies; Lowell (MA); On-site; USD 28,000 - 30,000; Part time

Job summary

WinnCompanies seeks an Administrative Assistant to support Jaycee Place in Lowell, MA. This part-time role involves front-desk coverage, resident traffic management, and clerical support for the designated department.

The position offers up to 25 hours per week with shifts from 10:00AM–2:00PM or 11:00AM–3:00PM and pays $20.00–$22.00 per hour. The ideal candidate is organized, detail-oriented, and capable of multitasking in a dynamic housing environment.

Qualifications

• High school diploma or GED required.
• Less than 1 year of relevant work experience preferred.
• Valid drivers license in good standing per company policy.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Welcoming, professional presence and can-do attitude.
• Demonstrated recordkeeping and attention to detail.

Responsibilities

• Provide office support: maintain files, order supplies, handle mail and shipping.
• Assist with expense reports and travel arrangements.
• Manage mail distribution and document preparation (scanning, emailing, copying).
• Oversee building access, employee badges, onboarding support (in-office and remote).
• Obtain work orders from residents and document them accurately.
• Collect documentation from residents for recertifications.
• Support department operations: create check requests, file invoices, prepare org charts and presentations, book meetings and set up conference rooms.
• Greet visitors, answer phones, and ensure welcoming atmosphere.

Skills

Front desk / Reception

Office administration

Communication skills

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office

OrgPlus 4.0

Job description

About the opportunity

WinnCompanies is looking for an Administrative Assistant to join our team at Jaycee Place, a 181-unit affordable, Low Income Housing Tax Credit community located in Lowell, MA.

In this role, you will provide support to designated department with daily administrative procedures and special projects. The ideal candidate will also handle front desk phones and incoming traffic of residents and perspective residents.

The pay range for this role is $20.00-$22.00 per hour. The selected candidate will adhere to the following schedule: Monday through Friday from 10:00AM to 2:00PM or 11:00AM to 3:00PM. Please note that this is a part-time role working up to 25 hours per week.

Responsibilities

• Provide office support, including: maintaining files, ordering office supplies, handling incoming and outgoing mail, and assisting with shipping.
• Support team members with accurate, timely expense reports and detailed travel arrangements.
• Handle mail distribution and assist with document preparation (scanning, emailing, copying, etc.)
• Manage building access, employee badges, and onboarding support for new team members (both in-office and remote).
• Obtain work orders from residents and documenting the work orders appropriately.
• Assist with collecting documentation from residents for recertifications.
• Assist with department operations, including: creating department check requests, filing paid invoices, preparing organizational charts and presentations, booking meetings and setting up conference rooms.
• Greet visitors, answer phones, and make sure everyone who walks through our doors feels welcome.
• Complete special projects as needed.

Requirements

• High school diploma or GED equivalent.
• Less than 1 year of relevant work experience.
• A current vehicle license in good standing and meet the driving records standards outlined in the Company Safe Vehicular Operations Policy.
• Basic familiarity with computer systems and web-based applications.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• A welcoming, can-do attitude and a professional presence.
• Demonstrated organizational and recordkeeping skills with exceptional attention to detail.

Preferred Qualifications

• Proficient with Microsoft Office applications: Excel, Word, Outlook, and PowerPoint and knowledge of OrgPlus 4.0.