Property Admin Assistant: Scheduling, Budgets & Support

Cal-Am Properties, Inc.; Beaverton (OR); On-site; USD 34,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation and Sick

401K

Job summary

Cal-Am Properties, Inc. is seeking an Administrative Assistant to support managers, employees, and residents. The role involves drafting correspondence, coordinating meetings, handling confidential information, and assisting in budget tracking within a Beaverton-based community office.

Typical schedule is Monday–Friday, 8:00 am–5:00 pm, with benefits including medical, dental, vision, vacation/sick leave, and 401K. Valid driver's license and related credentials are required.

Qualifications

• Minimum Education: High School.
• Valid driver’s license with good driving record and auto insurance is required.
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor’s Degree.
• Preferred Experience: 3 Years.
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment.

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Skills

Secretarial experience

Administrative support

Organizational skills

Documentation typing

Education

High School

Bachelor's Degree

Job description

Cal-Am Properties, Inc. is seeking an Administrative Assistant to support managers, employees, and residents. The role involves drafting correspondence, coordinating meetings, handling confidential information, and assisting in budget tracking within a Beaverton-based community office.

Typical schedule is Monday–Friday, 8:00 am–5:00 pm, with benefits including medical, dental, vision, vacation/sick leave, and 401K. Valid driver's license and related credentials are required.