Property Administrative Assistant #123

Cal; Mesa (AZ); On-site; USD 32,000 - 39,000; Full time

Job summary

Cal Am Properties Inc is seeking an Administrative Assistant to provide comprehensive administrative support to managers, employees and residents. The role involves drafting and editing communications, coordinating meetings, and assisting in budget development and reporting.

The position requires a High School diploma, a valid drivers license, and 1–2 years of clerical or secretarial experience. A Bachelors Degree is preferred and related administrative responsibilities are included.

Qualifications

• High School diploma or equivalent is required.
• Valid drivers license with good driving record and auto insurance is required.
• Minimum 1–2 years of secretarial or clerical experience.
• Bachelors Degree preferred.
• 3 years of administrative or combined secretarial experience preferred.

Responsibilities

• Composes and edits business correspondence and reports.
• Supports managers, employees, and residents in daily office needs.
• Manage schedules, meetings, and budgets; monitor expenditures.
• Coordinate with vendors and prepare agendas and materials.
• Record minutes and summarize data for departmental reports.
• Assist in budget development and variance reporting.

Skills

Secretarial

Administrative

Budgeting

Education

High School

Bachelor's Degree

Job description

Formed in 1988 Cal Am Properties Inc is one of the largest privately held operators of RV resorts manufactured home communities and apartment communities in the United States Through teamwork and dedication our staff are valued as an important component to our total success Everyone at Cal Am is continually working today for tomorrows lifestyle ensuring those we serve have an unparalleled experience of the highest quality

PROPERTY ADMINISTRATIVE ASSISTANT We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks

Duties of the Administrative Assistant include providing support to our managers employees and residents and assisting in daily office needs and managing our community offices general administrative activities

Compensation

• 2300 Hourly
• Benefits Medical Dental Vision Vacation and Sick 401K

Schedule Monday to Friday from 800 am to 500 pm

Responsibilities

• Composes and produces business correspondence reports and related materials or guides the work of other staff who produce these materials
• Edits documents produced by others
• Reviews and signs materials as authorized
• Ensures confidentiality and controls access to sensitive information such as staff personnel files
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures
• Serves as an internal resource to administrators or staff on departmental and company procedures
• Researches information as requested and relays official interpretations
• Performs administrative duties associated with scheduling and coordinating meetings
• Arranges with vendors for services prepares agendas gathers and organizes supporting information and oversees production and distribution of related materials
• Records and summarizes minutes for typing and distribution
• Researches and gathers data for departmental reports
• Conducts preliminary analysis of data
• Recommends report content and format to display findings most effectively
• Assists in budget preparation by gathering historical data in a limited area such as materials and supplies or salaries
• Tracks and monitors assigned budget expenditures and reports on variances
• Coordinates preparation development and production of major documents such as proposals and manuscripts
• Implements changes or enhancements to procedures to improve productivity efficiency and service
• Schedules assigns and prioritizes workloads by setting appropriate deadlines
• Monitors employee performance on a regular basis
• Ensures timely completion of units work
• Assist the manager in collection activities including but not limited to making phone calls and delivering door to door notices

Job Qualifications

• Minimum Education High School
• Valid drivers license along with good driving record and auto insurance is required
• Minimum Experience 1 2 Years
• Minimum Field of Expertise Secretarial or specialized clerical including some administrative experience
• Preferred Education Bachelors Degree
• Preferred Experience 3 Years
• Preferred Field of Expertise Combined secretarial and administrative experience in a business environmentCAHP