Property Administrative Assistant #101

Cal-Am Properties, Inc.; Northern (KY); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Vacation and Sick

401K

Job summary

Cal-Am Properties, Inc. is seeking an Administrative Assistant to support managers, employees, and residents, handling clerical tasks and office coordination across the community. The role emphasizes confidentiality, attention to detail, and effective communication.

The position offers $22.00-$23.00 per hour and a benefits package including medical, dental, vision, vacation and sick leave, plus 401K. Work hours are Monday to Friday, 8:00 am to 5:00 pm, with opportunities to contribute to daily

Qualifications

• High School diploma or equivalent required.
• Valid driver's license with good driving record and auto insurance required.
• Secretarial or administrative experience required.
• Bachelor's degree preferred.
• Around 3 years of relevant experience preferred.

Responsibilities

• Composes and produces business correspondence, reports, and related materials.
• Edits documents produced by others and signs materials when authorized.
• Maintain confidentiality and control access to sensitive information.
• Respond to inquiries requiring knowledge of policies and procedures.
• Serve as internal resource for staff on procedures.
• Research information and relay official interpretations.
• Schedule and coordinate meetings.
• Coordinate with vendors for services and produce related materials.

Skills

Secretarial experience

Administrative support

Education

High School Diploma

Bachelor's Degree

Job description

Career Opportunities at Cal-Am Properties

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow's lifestyle ensuring those we serve have an unparalleled experience of the highest quality.

ADMINISTRATIVE ASSISTANT

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers, employees, and residents and assisting in daily office needs and managing our community office's general administrative activities.

Compensation: $22.00 - $23.00 Hourly
Benefits: Medical, Dental, Vision, Vacation and Sick, 401K
Schedule: Monday to Friday from 8:00 am to 5:00 pm

Responsibilities

• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• Edits documents produced by others; Reviews and signs materials, as authorized.
• Ensures confidentiality and controls access to sensitive information, such as staff personnel files.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to administrators or staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports; Conducts preliminary analysis of data.
• Recommends report content and format to display findings most effectively.
• Assists in budget preparation by gathering historical data in a limited area, such as materials and supplies or salaries.
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Implements changes or enhancements to procedures to improve productivity, efficiency, and service.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Monitors employee performance on a regular basis.
• Ensures timely completion of unit's work.
• Assist the manager in collection activities, including but not limited to making phone calls and delivering door-to-door notices.

Job Qualifications

• Minimum Education: High School
• Valid driver's license along with good driving record and auto insurance is required.
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment