Projects & Operations Admin Pro — Detail-Driven Support

Kinectrics; Louisville (KY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

PTO 17 days + 7 holidays

Medical/Dental/Vision insurance

Flexible Spending Account

Company-paid life insurance

Disability insurance (short/long-term)

Job summary

Kinectrics AES, Inc. is seeking an Operations and Projects Assistant in Louisville, KY to support facility expansion and provide administrative, project, and coordination services across departments.

The role requires strong organization, attention to detail, and the ability to manage changing priorities while supporting multiple teams. Experience with SAP or QuickBooks is a plus, and a HS diploma or equivalent is required.

Qualifications

• 3+ years of administrative support experience.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and changing deadlines.
• Professional handling of confidential information.

Responsibilities

• Support project leaders with project administration, documentation, and scheduling.
• Assist with sales orders, data entry, billing plans, invoicing, and project records.
• Prepare spreadsheets, reports, presentations, and meeting materials.
• Coordinate meetings, travel, interviews, and department activities.
• Process expense reports, invoices, and shipping documents.
• Maintain electronic and paper records and confidential business information.
• Support client service and contractor scheduling activities.
• Coordinate office supplies and general office operations.
• Provide additional administrative support as needed.

Skills

Administrative support

Microsoft Office

Time management

Communication

Independent work

Confidential information handling

Education

High school diploma or equivalent

Some college preferred

Tools

SAP

QuickBooks

Advanced Excel

Job description

Kinectrics AES, Inc. is seeking an Operations and Projects Assistant in Louisville, KY to support facility expansion and provide administrative, project, and coordination services across departments.

The role requires strong organization, attention to detail, and the ability to manage changing priorities while supporting multiple teams. Experience with SAP or QuickBooks is a plus, and a HS diploma or equivalent is required.