Operations Assistant — Hybrid in Louisville with ERP & Docs

Zeon-Chemicals-L; Louisville (KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

ZEON Specialty Materials Inc. in Louisville, KY seeks an Operations Assistant to support administrative tasks across ZEON subsidiaries. This role reports to Sales Operations Manager and focuses on imports, order processing, document control, and SharePoint records.

Ideal candidates have 5+ years administrative experience, SAP/ERP familiarity, SharePoint proficiency and strong communication. Hybrid schedule in Louisville; contribute to tradeshow prep, contract management, and cross‑functional

Qualifications

• Administrative/customer service/order processing/logistics support experience.
• ERP system experience (1+ year) with Purchase Order Entry or logistics/shipment recording; SAP preferred.
• Experience with electronic workflows and SharePoint lists/document libraries.
• Strong written and verbal communication with accuracy and timeliness.
• Proven ability to multitask across inbound shipments, trade show prep, and time-sensitive communications.

Responsibilities

• Submit orders to vendors and monitor inbound shipments; inform brokers, customers, and colleagues with required data; update ERP.
• Coordinate SOP updates and document control; harmonize procedures across subsidiaries; maintain training records.
• Maintain SharePoint contracts database and track renewals; obtain required approvals.
• Maintain SharePoint records with structured organization across subsidiaries.
• Coordinate and communicate notifications to customers and employees.
• Assist tradeshow prep and vendor coordination; manage customer sampling inventory and reordering.
• Coordinate remote office service needs and maintain liaison with on-site staff.
• Draft NDAs and handle confidential information securely.
• Perform other clerical and administrative duties as assigned.

Skills

Administrative experience

ERP system experience

File organization

Communications

Multitasking

Tools

SAP

Dynamics

PeopleSoft

Oracle

SharePoint

Job description

ZEON Specialty Materials Inc. in Louisville, KY seeks an Operations Assistant to support administrative tasks across ZEON subsidiaries. This role reports to Sales Operations Manager and focuses on imports, order processing, document control, and SharePoint records.

Ideal candidates have 5+ years administrative experience, SAP/ERP familiarity, SharePoint proficiency and strong communication. Hybrid schedule in Louisville; contribute to tradeshow prep, contract management, and cross‑functional