Administrative Assistant – Civil/Site Project Support

QK4 INC.; Lyndon (KY); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

401k Retirement plan with employer-m回

Medical, dental, vision, and life保险

Wellness reimbursement program

Flexible work schedule

Tuition assistance

Job summary

QK4 is seeking an Administrative Assistant to support its Civil/Site engineering team in Louisville, KY. This role focuses on day-to-day administrative tasks, project administration, and document preparation, with involvement in proposal coordination and accounting processes.

You will work closely with engineers, project managers, and staff, managing multiple priorities and deadlines in a collaborative environment. Prior experience in a professional services setting is a plus.

Qualifications

• Experience in administrative support, project coordination, or related role.
• Proficiency in Microsoft Word, Excel, Outlook, and Teams.
• Strong organizational and time-management skills.
• Effective written and verbal communication.

Responsibilities

• Provide day-to-day administrative and coordination support to Civil/Site engineers, project managers, and technical staff.
• Maintain project tracking systems, schedules, status reports, and task lists to monitor assignments, deadlines, and progress.
• Prepare, format, proofread, and distribute project-related documents, reports, presentations, and materials.
• Coordinate meetings, calendars, and communication among team members; assist with scheduling.
• Assist with permit applications, agency submissions, document processing, and other administrative requirements.
• Prepare, assemble, and distribute project deliverables, including plans, reports, and exhibits.
• Coordinate conference registrations, travel arrangements, memberships, sponsorships, and training activities.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Education

High school diploma

Tools

Adobe InDesign

CRM software

Document management systems

Project management software

Job description

QK4 is seeking an Administrative Assistant to support its Civil/Site engineering team in Louisville, KY. This role focuses on day-to-day administrative tasks, project administration, and document preparation, with involvement in proposal coordination and accounting processes.

You will work closely with engineers, project managers, and staff, managing multiple priorities and deadlines in a collaborative environment. Prior experience in a professional services setting is a plus.