On-Site Administrative Specialist for Electrical Projects

Red Rover Electric; Louisville (KY); On-site; USD 35,000 - 50,000; Full time

Job summary

A prominent utility contractor in Louisville, KY, is seeking an Administrative Assistant to manage office operations, including invoicing, payroll, and new hire onboarding. The ideal candidate will have 2+ years of experience in a similar role, exceptional organizational skills, and proficiency in relevant accounting software. The role is essential for maintaining smooth operations and supporting project teams in a full-time capacity.

Qualifications

• Proven experience (2+ years) as an Administrative Assistant or similar role.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize work effectively.

Responsibilities

• Manage project documentation and files in the company's digital environment.
• Monitor and track customer invoices for timely payment.
• Maintain records for company vehicles, including maintenance and repairs.
• Manage the administrative onboarding process for new hires.
• Accurately process company payroll and ensure compliance.

Skills

Organizational skills

Communication skills

Proficiency in MS Office Suite

Accounting software proficiency

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

QuickBooks

SAP

Job description

A prominent utility contractor in Louisville, KY, is seeking an Administrative Assistant to manage office operations, including invoicing, payroll, and new hire onboarding. The ideal candidate will have 2+ years of experience in a similar role, exceptional organizational skills, and proficiency in relevant accounting software. The role is essential for maintaining smooth operations and supporting project teams in a full-time capacity.