Administrative Assistant-Projects & Operations

Kinectrics; Louisville (KY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

PTO 17 days + 7 holidays

Medical/Dental/Vision insurance

Flexible Spending Account

Company-paid life insurance

Disability insurance (short/long-term)

Job summary

Kinectrics AES, Inc. is seeking an Operations and Projects Assistant in Louisville, KY to support facility expansion and provide administrative, project, and coordination services across departments.

The role requires strong organization, attention to detail, and the ability to manage changing priorities while supporting multiple teams. Experience with SAP or QuickBooks is a plus, and a HS diploma or equivalent is required.

Qualifications

• 3+ years of administrative support experience.
• Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and changing deadlines.
• Professional handling of confidential information.

Responsibilities

• Support project leaders with project administration, documentation, and scheduling.
• Assist with sales orders, data entry, billing plans, invoicing, and project records.
• Prepare spreadsheets, reports, presentations, and meeting materials.
• Coordinate meetings, travel, interviews, and department activities.
• Process expense reports, invoices, and shipping documents.
• Maintain electronic and paper records and confidential business information.
• Support client service and contractor scheduling activities.
• Coordinate office supplies and general office operations.
• Provide additional administrative support as needed.

Skills

Administrative support

Microsoft Office

Time management

Communication

Independent work

Confidential information handling

Education

High school diploma or equivalent

Some college preferred

Tools

SAP

QuickBooks

Advanced Excel

Job description

Position: Operations and Projects Assistant

Location: Louisville, KY – USA

Pay: $20.00–$25.00/hour, based on experience

Join Our Team

Kinectrics Arcwear Division is seeking an Operations and Projects Assistant in Louisville, Kentucky, to support facility expansion and provide administrative, project, and coordination services to department staff. The role requires organization, attention to detail, confidentiality, and the ability to manage changing priorities. If you enjoy variety, working with multiple teams, and keeping projects and office operations running smoothly, this could be a great fit.

What You’ll Do

• Support project leaders and managers with project administration, documentation, and scheduling.
• Assist with sales orders, data entry, billing plans, invoicing, and project records.
• Prepare spreadsheets, reports, presentations, correspondence, and meeting materials.
• Coordinate meetings, training, travel, interviews, and department activities.
• Process expense reports, invoices, shipping documents, and other administrative paperwork.
• Maintain electronic and paper records and confidential business information.
• Support client service and contractor scheduling activities.
• Coordinate office supplies, purchasing, and general office operations.
• Provide additional administrative support as needed.

What You Bring

• 3+ years of administrative support experience
• High school diploma or equivalent; some college preferred
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook
• Excellent organization, time management, and attention to detail
• Ability to manage multiple priorities and changing deadlines
• Strong written, verbal, and interpersonal communication skills
• Ability to work independently, take initiative, and exercise good judgment
• Professional approach to handling confidential information
• SAP, QuickBooks, advanced Excel, or similar business system experience is a plus

What We Offer

• $20.00–$25.00/hour
• 17 days of PTO plus 7 paid holidays
• Medical, dental, and vision insurance
• Flexible Spending Account options
• Company-paid life, short-term disability, and long-term disability insurance
• Employee Assistance Program
• 401(k) with 5% employer match

Ready to Join Us?

If you’re a dependable, organized professional who enjoys supporting a busy and growing team,

Kinectrics AES, Inc. supports diversity and is committed to the concept of Equal Employment Opportunity. We have established procedures to ensure that all personnel actions are administered without regard to race, color religion, gender, national origin, citizenship, age, disability or veteran status.