Operations & Projects Assistant — Organized Admin Impact

Kinectrics Inc.; Louisville (KY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Insurance

401(k) match

PTO

Job summary

Kinectrics AES, Inc. in Louisville, KY, is seeking an Operations and Projects Assistant to support facility expansion and manage administrative, project, and coordination tasks across teams. You will handle documentation, scheduling, and records with confidentiality in a dynamic environment.

Requirements include 3+ years of admin experience, a high school diploma (some college preferred), and strong MS Office skills. The role offers comprehensive benefits and a competitive hourly wage.

Qualifications

• 3+ years of administrative support experience
• High school diploma or equivalent; some college preferred

Responsibilities

• Support project leaders and managers with project administration, documentation, and scheduling.
• Assist with sales orders, data entry, billing plans, invoicing, and project records.
• Prepare spreadsheets, reports, presentations, correspondence, and meeting materials.
• Coordinate meetings, training, travel, interviews, and department activities.
• Process expense reports, invoices, shipping documents, and other administrative paperwork.
• Maintain electronic and paper records and confidential business information.
• Support client service and contractor scheduling activities.
• Coordinate office supplies, purchasing, and general office operations.
• Provide additional administrative support as needed.

Skills

Administrative support

Microsoft Office

Organization

Time management

Communication

Independent work

Confidential information handling

Education

High school diploma

Some college preferred

Tools

SAP

QuickBooks

Advanced Excel

Job description

Kinectrics AES, Inc. in Louisville, KY, is seeking an Operations and Projects Assistant to support facility expansion and manage administrative, project, and coordination tasks across teams. You will handle documentation, scheduling, and records with confidentiality in a dynamic environment.

Requirements include 3+ years of admin experience, a high school diploma (some college preferred), and strong MS Office skills. The role offers comprehensive benefits and a competitive hourly wage.