Project Specialist

AEGIS CORPS INC; Arlington (VA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

Paid time off

10 holidays

Company provided life insurance

401K

Job summary

Aegis Corps, Inc. is seeking a Project Specialist in the Arlington, VA area to provide organizational support with an Active Secret clearance. Responsibilities include data handling, correspondence management, document production, and coordinating meetings and travel for senior staff.

Requirements include strong writing/editing skills, proficiency in MS Word/Excel/Outlook/PowerPoint, and U.S. citizenship. Salary will be commensurate with experience.

Qualifications

• U.S. Citizenship required; active DoD Secret clearance preferred.
• Strong writing, editing, and proofreading skills.
• Proficiency in MS Word, Excel, Outlook and PowerPoint.
• Professional demeanor and appearance.

Responsibilities

• Data collection, processing, and analysis.
• Manage flow of correspondence, classified and unclassified.
• Produce, coordinate, and distribute unclassified and classified documents.
• Coordinate, distribute and maintain facsimile records; maintain senior management calendars.
• Distribute and track action items to appropriate program elements.
• Review, screen, and coordinate responses on incoming correspondence.
• Edit and produce final copies of formal documents and reports.
• Ensure documents meet style, format, and procedural requirements.
• Establish and maintain office files and databases with standard file structures.
• Assist in preparing inter-agency meetings and set up teleconferences/video conferences.
• Coordinate training for personnel, and long-distance travel for staff.
• Assist with official visitor arrangements; oversee office admin functions.
• Draft and maintain administrative procedures such as contact lists and shared calendars.
• Interface with internal and external POCs.

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

Job description

ACI is seeking a Project Specialist with anActive Secret Clearanceto provide the organizational support. Job location is Arlington, VA / Washington DC area.

• Data collection, processing, and analysis.
• Manage flow of correspondence, classified and unclassified.
• Produce, coordinate, and distribute of unclassified and classified documents.
• Coordinate, distribute and maintain facsimile records. Program and operate speed dial on fax machines; Maintain the calendar for senior management program officials. Keep senior management and staff members informed of relevant organizational events.
• Distribute and track action items to appropriate program and departmental elements.
• Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
• Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents.
• Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
• Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies.
• Assist in preparing inter-agency meeting or conferences and setting up teleconferences and video conferences.
• Coordinate training for personnel assigned.
• Coordinate long distance travel for staff personnel assigned.
• Assist with official visitor arrangements.
• Oversee all office administrative functions.
• Draft as needed and maintain administrative procedures such as contact lists and shared calendars.
• Interface with other support services including internal and external organizational POCs.

Requirements

• Strong proficiency in MS Word, Excel, Outlook, and PowerPoint
• Pleasant, tactful and professional attitude and appearance
• Excellent writing, editing, and proofreading skills
• U.S. Citizenship

You must be a US CITIZEN - an active DoD Secret Security clearance preferred

Salary will be commensurate with experience.

Aegis Corps, Inc. is a growing company and there may be opportunities for advancement.

• health, dental, and disability insurance
• paid time off
• 10 holidays
• company provided life insurance
• 401K

Aegis Corps, Inc. is an Equal Opportunity Employer.