Senior Executive Assistant

AEGIS CORPS INC; Washington (District of Columbia); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Disability insurance

Paid time off

10 holidays

Life insurance

401K

Job summary

AEGIS CORPS INC. seeks a Senior Executive Assistant with a Top Secret Clearance to provide organizational support for a high profile project in Arlington, VA.

Duties include managing classified/unclassified correspondence, producing and distributing documents, tracking actions, and coordinating inter-agency meetings and travel. Requirements include multitasking ability, proficiency in MS Word/Excel/Outlook/PowerPoint, excellent writing skills, and U.S.

Qualifications

• Ability to work in a very fast paced organization.
• Excellent writing, editing, and proofreading skills.
• Must communicate effectively under pressure.
• U.S. Citizenship required and Top Secret Clearance.

Responsibilities

• Manage flow of correspondence, classified and unclassified.
• Produce, coordinate, and distribute of unclassified and classified documents.
• Distribute and track action items to appropriate program and departmental elements.
• Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
• Edit and produce final copy of formal documents and reports.
• Review documents for signature, coordination, or concurrence for accuracy.
• Establish and maintain office files and databases with standard file storage.
• Assist in preparing inter-agency meetings and setup teleconferences.
• Coordinate training for personnel.
• Coordinate long distance travel for staff.
• Assist with official visitor arrangements.
• Oversee all office administrative functions.
• Draft and maintain administrative procedures such as contact lists and shared calendars.
• Interface with internal and external POCs.
• Support legislative analysis and administrative support for program activities.
• Assist in developing strategic and long-term planning documents.

Skills

MS Word

MS Excel

Outlook

PowerPoint

Job description

ACI is seeking a Senior Executive Assistant with a Top Secret Clearance to provide the organizational support necessary to meet the needs of a high profile project. Job location is in Arlington, VA.

Duties include but not limited to:

• Manage flow of correspondence, classified and unclassified.
• Produce, coordinate, and distribute of unclassified and classified documents.
• Distribute and track action items to appropriate program and departmental elements.
• Review, screen, control, maintain records, and coordinate responses on incoming correspondence.
• Edit and produce final copy of formal correspondence, correspondence summaries, briefings, reports and a wide variety of other analytical, process flow, financial spreadsheets, narratives, tabular and statistical documents.
• Review documents for official signature, coordination or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines.
• Establish and maintain office files and databases, including electronic data files architecture consistent with industry standard file storage/structure methodologies.
• Assist in preparing inter-agency meeting or conferences and setting up teleconferences and video conferences.
• Coordinate training for personnel assigned.
• Coordinate long distance travel for staff personnel assigned.
• Assist with official visitor arrangements.
• Oversee all office administrative functions.
• Draft as needed and maintain administrative procedures such as contact lists and shared calendars.
• Interface with other support services including internal and external organizational POCs.
• Support legislative analysis, tracking and administrative support to facilitate programmatic activities.
• Assist and facilitate program offices in the development of strategic plans, business plans, and long-term planning documents with activities including facilitating group meetings, meeting preparations, providing drafts of meeting minutes, road-mapping activities, and desktop publishing.

Requirements

• Ability to work in a very fast paced organization. Multitasking is essential.
• Strong proficiency in MS Word, Excel, Outlook, and PowerPoint
• Pleasant, tactful and professional attitude and appearance
• Excellent writing, editing, and proofreading skills
• Must perform well under pressure and high workloads, and be able to communicate effectively.
• U.S. Citizenship

You must be a US CITIZEN - an active Top Secret Clearance is needed.

Salary will be commensurate with experience. Aegis Corps, Inc. is a growing company and there may be opportunities for advancement. We have a generous benefits package including health, dental, and disability insurance, paid time off, 10 holidays, company provided life insurance and a 401K.

Aegis Corps, Inc. is an Equal Opportunity Employer.