Project Operations Coordinator

ECS Group of Companies; Frederick (MD); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

ECS Group of Companies is seeking a detail-oriented Administrative Project Coordinator to support project registrations, invoicing setup, and resource coordination in Frederick, MD. You will ensure accurate documentation, timelines, and budget tracking across multiple projects.

The role requires strong communication skills, basic project management, and the ability to multitask while prioritizing deadlines. This is a full-time position offering growth within a leading engineering consulting firm.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred
• 2 years of related experience
• Valid driver’s license if driving for ECS subsidiary
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision making skills
• Work with supervisor to understand priorities and urgency of work

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative problems
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions

Skills

Communication skills

Project management

Detail-oriented

Multi-tasking

Education

High school diploma or GED

Bachelor's degree in Business or related field

Tools

MS Office

Job description

ECS Group of Companies is seeking a detail-oriented Administrative Project Coordinator to support project registrations, invoicing setup, and resource coordination in Frederick, MD. You will ensure accurate documentation, timelines, and budget tracking across multiple projects.

The role requires strong communication skills, basic project management, and the ability to multitask while prioritizing deadlines. This is a full-time position offering growth within a leading engineering consulting firm.