Project Operations Coordinator

ECS Mid-Atlantic, LLC; Winding Heights (PA); On-site; USD 50,000 - 65,000; Full time

Job summary

ECS Mid-Atlantic, LLC is seeking an organized project administrator to manage proposals, registrations, invoicing setup, and resource coordination across multiple projects. You will maintain schedules and budgets while coordinating internal communications and mentoring junior staff.

Responsibilities include attending project meetings, aiding in problem resolution, and ensuring timely client communications. The role requires strong MS Office skills, attention to detail, and the ability to

Qualifications

• High school diploma or GED required; Bachelor's degree preferred.
• 2 years of related experience.
• If driving for ECS subsidiary, a valid driver’s license is required.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, responsible and detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
• Excellent interpersonal skills.
• Basic decision making skills.
• Work with supervisor to understand priorities and urgency of work.

Responsibilities

• Manage administrative tasks for a project: proposal, registration, invoicing setup, resource coordination.
• Coordinate ECS systems for project resources, paperwork, schedules and budgets.
• Mentor junior staff and support team development.
• Attend project meetings with senior staff and assist resolutions to administrative problems.
• Communicate with clients and external team members consistently.
• Assist in managing project budgets, invoices and collections.
• Prioritize tasks to meet deadlines with supervisor guidance.
• Demonstrate strong project and contract management skills.
• Possibly host or attend client discussions and follow up on reports.

Skills

Communication

Project mgmt basics

Detail oriented

Multi-tasking

Teamwork

Interpersonal skills

Decision making

Prioritization

Independent work

Reliability

MS Office

Education

High school diploma or GED

Bachelor’s degree in Business or related field

Tools

MS Office

Job description

ECS Mid-Atlantic, LLC is seeking an organized project administrator to manage proposals, registrations, invoicing setup, and resource coordination across multiple projects. You will maintain schedules and budgets while coordinating internal communications and mentoring junior staff.

Responsibilities include attending project meetings, aiding in problem resolution, and ensuring timely client communications. The role requires strong MS Office skills, attention to detail, and the ability to