Project Operations & Coordination Specialist

ECS Group of Companies; York (York County); On-site; USD 42,000 - 65,000; Full time

Job summary

ECS Group of Companies in York, PA seeks an organized Project Administrator to handle proposals, registrations and invoicing, while coordinating project resources and schedules.

You will support senior staff, mentor junior members, and maintain clear communication with clients and internal teams. The role emphasizes accuracy, multi-tasking, and strong MS Office skills in a collaborative environment.

Qualifications

• High school diploma or GED required; bachelor's preferred.
• Minimum 2 years of related experience.
• Valid driver's license if driving ECS subsidiary.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work in teams and independently.
• Excellent interpersonal skills.

Responsibilities

• Manage administrative tasks for a project, incl. proposal and registration.
• Coordinate project resources, schedules and budgets.
• Mentor junior staff and support team development.
• Attend meetings with senior staff and assist with issue resolution.
• Communicate with clients and external team members.
• Assist in budgets, invoicing and collections.
• Prioritize tasks to meet deadlines with supervisor guidance.
• Host or attend project discussions with clients and follow up on reports.

Skills

Communication skills

Multitasking

Team collaboration

Detail oriented

Self-motivated

Deadline oriented

MS Office

Education

High school diploma or GED

Bachelor of Business or related field

Tools

MS Office Suite

Job description

ECS Group of Companies in York, PA seeks an organized Project Administrator to handle proposals, registrations and invoicing, while coordinating project resources and schedules.

You will support senior staff, mentor junior members, and maintain clear communication with clients and internal teams. The role emphasizes accuracy, multi-tasking, and strong MS Office skills in a collaborative environment.