Project Administration Specialist | Coordination & Budgets

ECS Mid-Atlantic, LLC; Ballenger Creek (MD); On-site; USD 34,000 - 48,000; Full time

Job summary

ECS Group of Companies in Ballenger Creek, MD is seeking an Administrative Project Coordinator to support a variety of projects. You will handle proposal and project registration, invoicing setup, coordinate resources, and help manage schedules and budgets.

The role requires strong communication, MS Office proficiency, and basic project management skills. You will mentor junior staff, attend project meetings, and ensure smooth interactions with clients and internal teams while keeping deadlines.

Qualifications

• High school diploma or GED required.
• Bachelor of Business or related field preferred.
• 2 years of related experience.
• If driving for ECS, a valid driver's license is required.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, detail-oriented and able to multi-task.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams with clients, peers and subordinates.
• Good interpersonal and decision-making skills.

Responsibilities

• Manage administrative tasks for a project, including proposal and project registration.
• Basic ability to use ECS systems in coordinating project resources, paperwork, and budgets.
• Coordinate internal communications and mentor junior staff.
• Attend project meetings with senior staff and assist with resolutions to administrative problems.
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collections.
• Prioritize tasks to meet deadlines with supervisor guidance.
• Demonstrate good project and contract management skills.
• Host or attend project discussions with clients and follow up on reports.

Skills

Excellent oral & written communication

MS Office

Multi-tasking

Basic project management

Detail-oriented

Teamwork

Education

High school diploma or GED

Bachelor of Business or related field

Tools

MS Office

Job description

ECS Group of Companies in Ballenger Creek, MD is seeking an Administrative Project Coordinator to support a variety of projects. You will handle proposal and project registration, invoicing setup, coordinate resources, and help manage schedules and budgets.

The role requires strong communication, MS Office proficiency, and basic project management skills. You will mentor junior staff, attend project meetings, and ensure smooth interactions with clients and internal teams while keeping deadlines.