Project Operations Coordinator

Engineering Consulting Services; Carrollton (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

ECS Group of Companies (ECS) seeks a Project Administrator to support the Project Management team on multiple projects from our Texas office. You will handle administrative tasks, coordinate resources, and maintain project schedules and budgets with supervision.

You will also mentor junior staff, communicate with clients, and help manage invoices and contracts while prioritizing deadlines and workloads. This role emphasizes strong MS Office skills and teamwork.

Qualifications

• 2 years of related experience.
• High school diploma or GED; Bachelor's degree preferred.
• Valid driver's license if driving for ECS subsidiary.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, responsible, and detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently.
• Excellent interpersonal skills.
• Basic decision-making skills.
• Work with supervisor to understand priorities and urgency of work.

Responsibilities

• Manages the administrative tasks for a project, including proposals, registration, invoicing setup, and coordinating resources.
• Uses ECS systems to coordinate project resources, paperwork, documentation, schedules, and budgets.
• Coordinates internal communications with staff on various projects.
• Actively mentors junior staff and supports the team's development.
• Attends project meetings with senior staff and assists with administrative resolutions.
• Communicates with clients and external team members consistently.
• Assists in managing project budgets, preparing invoices, and collections.
• Prioritizes tasks to meet project deadlines.
• Consults with the supervisor to prioritize daily tasks.
• Assists in project and contract management.
• Assists in managing project budgets.
• Hosts or attends project discussions with clients, follows up on reports.

Skills

MS Office

Communication

Multi-tasking

Teamwork

Detail-oriented

Project coordination

Contract administration

Education

High school diploma or GED

Bachelor's degree preferred

Job description

ECS Group of Companies (ECS) seeks a Project Administrator to support the Project Management team on multiple projects from our Texas office. You will handle administrative tasks, coordinate resources, and maintain project schedules and budgets with supervision.

You will also mentor junior staff, communicate with clients, and help manage invoices and contracts while prioritizing deadlines and workloads. This role emphasizes strong MS Office skills and teamwork.