Project Operations & Admin Specialist

ECS Southwest, LLP; Carrollton (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

ECS Southwest, LLP is seeking a Project Administrator to support the Project Management team across multiple tasks and projects. The role evolves with increasing responsibilities, emphasizing timely delivery and strong client service aligned with ECS Core Values.

You will handle proposals, registrations, invoicing, resource coordination and documentation while communicating with clients and senior staff. A background in project admin and proficiency with MS Office are expected.

Qualifications

• 2 years of related experience.
• High school diploma or GED required; Bachelor’s degree preferred.
• Valid driver’s license if driving for ECS subsidiary.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, responsible, and detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams and with clients, peers and subordinates.
• Excellent interpersonal skills and basic decision-making ability.
• Work with supervisor to understand priorities and urgency.

Responsibilities

• Manages administrative tasks for a project including proposals, registration, invoicing setup and resources.
• Uses ECS systems to coordinate resources, paperwork, schedules and budgets.
• Coordinates internal communications across projects with staff.
• Mentors junior staff and supports team development.
• Attends project meetings with senior staff and assists with admin problem resolutions.
• Communicates with client and external team members consistently.
• Assists in managing project budgets and collection efforts.
• Prioritizes tasks to meet project deadlines.
• Consults with supervisor to prioritize daily tasks.
• Assists in project and contract management and budget management.
• Hosts or attends project discussions with clients and follows up on reports.

Skills

Oral & written communication

MS Office suite

Teamwork & collaboration

Multi-tasking

Decision making

Education

High school diploma or GED

Bachelor of Business or related field preferred

Tools

MS Office (Word, Excel, PowerPoint)

Job description

ECS Southwest, LLP is seeking a Project Administrator to support the Project Management team across multiple tasks and projects. The role evolves with increasing responsibilities, emphasizing timely delivery and strong client service aligned with ECS Core Values.

You will handle proposals, registrations, invoicing, resource coordination and documentation while communicating with clients and senior staff. A background in project admin and proficiency with MS Office are expected.