Project Administration & Coordination Specialist

Engineering Consulting Service; Carrollton (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

ECS Group of Companies in Carrollton, TX is seeking a Project Administrator to support the Project Management team by handling tasks across projects. You will coordinate resources, manage project paperwork, and maintain schedules and budgets under supervision while growing responsibility.

The role emphasizes strong communication with clients and internal staff, attention to deadlines, and mentorship of junior staff.

Qualifications

• 2 years of related experience
• High school diploma or GED required
• Bachelor of Business or related field is preferred
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible, and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
• Excellent interpersonal skills
• Basic decision-making skills
• Work with supervisor to understand priorities and urgency of work

Responsibilities

• Manages the administrative tasks associated with a project, including, but not limited to, proposal and project registration, invoicing setup, coordinating project resources, and more
• Uses ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets
• Coordinates internal communications with staff members on a variety of projects, as requested
• Actively mentors junior staff and supports overall development of the team
• Attends project meetings with senior staff and assists with resolutions to administrative problems
• Communicates with client and external team members consistently
• Assists in managing project budgets, preparing invoices, and collection efforts
• Prioritizes tasks to meet project deadlines
• Consults with your supervisor to help prioritize tasks on a daily basis
• Assists in project and contract management
• Assists in managing project budgets
• Hosts or attends project discussions with clients, follow up on reports to determine if there are questions

Skills

Communication

Project Mgmt

Time management

Teamwork

MS Office

Interpersonal skills

Decision making

Prioritization

Attention to detail

Education

High school diploma or GED

Bachelor's degree preferred

Job description

ECS Group of Companies in Carrollton, TX is seeking a Project Administrator to support the Project Management team by handling tasks across projects. You will coordinate resources, manage project paperwork, and maintain schedules and budgets under supervision while growing responsibility.

The role emphasizes strong communication with clients and internal staff, attention to deadlines, and mentorship of junior staff.