Project Operations Administrative Coordinator

Insight Global; El Paso (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Insight Global is seeking an administrative and operations support professional to assist project leadership by managing documentation, monitoring progress, and supporting billing activities. The role involves close collaboration with the Project Manager and internal teams to keep projects organized and on schedule.

The position emphasizes communication with the direct supervisor to ensure accuracy, efficiency, and alignment with company procedures, including safety training and record

Qualifications

• Ability to plan and organize project schedules
• Strong communication with internal teams and stakeholders
• Attention to detail for billing and invoicing processes
• Proactive problem solving and issue resolution
• Familiarity with inventory and project documentation practices

Responsibilities

• Support planning and organizing project schedules, timelines, and deliverables
• Monitor and manage work orders from setup through invoicing and completion
• Prepare, submit, and track change orders and related project documentation
• Organize, file, and maintain digital and physical project records
• Coordinate documentation, compliance requirements, and subcontractor relationships
• Update and maintain inventory management systems and records
• Assist with project-related administrative tasks as needed

Job description

Insight Global is seeking an administrative and operations support professional to assist project leadership by managing documentation, monitoring progress, and supporting billing activities. The role involves close collaboration with the Project Manager and internal teams to keep projects organized and on schedule.

The position emphasizes communication with the direct supervisor to ensure accuracy, efficiency, and alignment with company procedures, including safety training and record